{"id":1295958,"url":"https://alion.io/job/collectors-real-estate-project-coordinator","title":"Real Estate Project Coordinator","company":{"id":2183107,"name":"Collectors","domain":"collectors.com","url":"https://alion.io/company/collectors-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":19,"ghost_share":0,"stale_share":0.421,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Santa Ana, United States","United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-04T00:00:00Z","employer_posted_date":"2026-09-04","last_verified_at":"2026-10-29T21:43:10Z","board_verified":true,"closed_at":null,"days_open":56,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":56},"description":"Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team.\nOur services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder.\nSince our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.\nAs part of our interview process, we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles, and at our discretion, candidates may be asked to participate in an on-site interview as part of the final stages of the process.\nWe understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have.\nWe are seeking a highly organized, collaborative, and proactive Real Estate Project Coordinator to support the planning, execution, and day-to-day management of commercial real estate projects and portfolio operations. This hybrid role combines administrative excellence with project coordination responsibilities, serving as a key partner across internal teams, landlords, brokers, consultants, vendors, and contractors.\nThis Real Estate Project Coordinator thrives in a fast-paced environment, communicates effectively with diverse stakeholders, and enjoys bringing organization, accountability, and teamwork to complex real estate initiatives.\nYou'll serve as an essential fulcrum on commercial real estate construction projects, workplace and real estate portfolio expansion, supporting a team of Real Estate Project Managers.\nYou’ll report to the Senior Director, Global Real Estateand work from our Santa Ana, CA office headquarters. Remote or hybrid candidates will also be considered. We believe that there is significant value in in-person collaboration. If you live within a 1 hour commuting distance to one of our offices, you will be required to be onsite\nWhat You’ll Do:\nCoordinate real estate projects including lease transactions, construction tenant improvement projects and new site openings\n\nMaintain lease administration records including critical dates, rent schedules, notices, amendments, and landlord communications\n\nOrganize and manage digital files, site documentation and floor plans\n\nPrepare reports, presentations, and summaries related to portfolio activity and project status\n\nPartner closely with Finance, Legal, IT, People, and external vendors to align project needs and timelines\n\nSchedule and facilitate project meetings, prep agendas, document action items, and facilitate next steps\n\nTrack project schedules, milestones, budgets, risks, and deliverables to help ensure successful execution\n\nMaintain project documentation including contracts, proposals, approvals, and closeout files\n\nAssist with invoice processing, budget tracking, purchase orders, and vendor onboarding\n\nAssist the project closeout process including turnover documentation and financial reconciliation\n\nRespond to internal stakeholder inquiries related to lease and project status\n\nLeverage AI to ideate creatively on ways to improve Real Estate team reporting, project modeling and other project management processes\n\nGather and analyze data to identify and resolve complex problems that arise with little or no precedent, and recommend solutions\n\nIdentify opportunities to improve workflows, reporting, communication, and project tracking tools\n\nHelp develop standardized processes and templates that enhance team efficiency and consistency\n\nWho You Are:\nBachelor’s degree preferred\n\n3+ years of experience in real estate administration, project coordination, facilities, construction, or related environment\n\nStrong organizational skills with the ability to manage multiple priorities simultaneously\n\nExcellent written and verbal communication skills\n\nProven ability to collaborate across teams, process oriented and build positive working relationships\n\nDetail-oriented with strong follow-through and problem-solving skills\n\nProficiency with Google Suite, and project management tools\n\nExperience with lease administration systems, construction project management technology or real estate software is a plus\n\nPassionate about the collectibles industry, manufacturing environments and process improvements\n\nHourly Range:\nThe hourly range for this position is $31-$42. Actual compensation in this range will be based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.\nReasons To Join Us:\nHealth Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision\n\nAdditional Benefits:Full-time employees are eligible for fertility, commuter, and educational assistance benefits\n\n401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals\n\nVacation: All full-time employees are eligible for paid vacation\n\nHoliday Pay: All regular, full-time employees are eligible for ten company paid holidays\n\nEmployee Discounts: Employees receive discounts on select grading services for approved submissions\n\nFlexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs\n\nFun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities\n\nCandidates must be authorized to work in the United States.\nCollectors uses e-Verify to validate your ability to work legally in the United States.\nWe are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to .\nWe are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.\nIf you require an accommodation to apply or interview with us due to a disability or special need, please email \nU.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants.","description_format":"text","description_chars":7633,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Health insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Commercial Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-26T09:09:47Z"}],"visa":[],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.776,"p_room":0.44,"age_days":55,"expected_fill_days":53,"reasons":["conf:1","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/collectors-real-estate-project-coordinator","json_url":"https://alion.io/job/collectors-real-estate-project-coordinator.json","meta":{"generated_at":"2026-10-30T00:35:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":682,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2183107},"rest":"https://alion.io/mcp/rest/get_company?id=2183107"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcollectors-real-estate-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcollectors-real-estate-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcollectors-real-estate-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/collectors-real-estate-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcollectors-real-estate-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1295958}},{"tool":"search_jobs","arguments":{"company":"collectors.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1295958},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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