{"id":3432648,"url":"https://alion.io/job/colorado-state-university-system-program-coordinator-operations-and-administrative-services","title":"Program Coordinator, Operations and Administrative Services","company":{"id":1944126,"name":"Colorado State University System","domain":"csusystem.edu","url":"https://alion.io/company/csusystem","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":78,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Fort Collins, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":52000,"max":62000,"currency":"USD","period":"year","gross":null,"usd_annual":62000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-02T04:07:11Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Description\nPosition Summary:\nThe Division of Learning Innovation is a university-wide enterprise that connects CSU’s academic excellence, workforce relevance, and land-grant mission to learners across Colorado, the nation, and the world. Through CSU Online, Professional and Continuing Education, Osher Lifelong Learning Institute, and Learning Innovation for Extension Programs, the division designs and supports learning experiences across the learner lifecycle, from open learning and noncredit credentials to degree pathways and workforce-aligned programs.\nThe Program Coordinator, Operations & Administrative Services plays an important role in creating the operational foundation and service experience for the Division of Learning Innovation at Colorado State University. This position helps ensure that the division’s spaces, systems, services, and day-to-day operations are organized, welcoming, responsive, and aligned with the division’s mission to expand access, strengthen learner success, and advance innovative models of teaching and learning. This position is based in Fort Collins, Colorado. Regular on-site presence is expected to support daily operations, front-facing service, facilities coordination, and team collaboration. Occasional evening and weekend work may be required.\nFor full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on Monday, November 9, 2026.\nEssential Job Duties:\nDivision Operations & Site Management:\nCoordinate day-to-day site operations, including building access, facilities requests, office readiness, shared space use, maintenance coordination, furniture and equipment need, and communication with property management and service providers.\nSupport operational readiness, continuity, and safety by coordinating emergency preparedness activities, building proctor responsibilities, conference room scheduling, operational calendars, and space-related planning.\nAdministrative Services & Service Experience:\nCoordinate front desk operations, visitor support, learner walk-ins, mail distribution, supply management, and other front-facing services that create a welcoming, polished, organized, and learner-centered environment.\nSupport divisional leaders and teams through scheduling, meeting logistics, document preparation, operational communications, onboarding support, search logistics, workflow management, and maintenance of shared procedures and records.\nBudget & Resource Coordination:\nCoordinate purchasing, invoice routing, inventory tracking, vendor services, equipment needs, and resource planning related to operational, administrative, and facilities support.\nPromote effective stewardship of divisional resources through organized tracking, cost-conscious practices, timely follow-up, and coordination that supports operational continuity, service excellence, and divisional growth. \nConditions of Employment:\nPre-employment Criminal Background Check (required for all new hires). \nMust be legally authorized to work in the United States; visa sponsorship is not available.\nRegular on-site presence in Fort Collins, Colorado is expected.\nOccasional flexible work hours, including evenings and weekends. \nSupervision:\nThis position may coordinate the work of student employees supporting front desk and operational activities and may assist with hiring, training, scheduling, and day-to-day oversight as assigned. \nMinimum Qualifications:\nBachelor’s degree OR High School Diploma (or GED) plus 3 years of related professional experience.\n2-4 years of experience in operations, administrative coordination, office management, facilities support, customer service, guest services, event coordination, or a related field \nDemonstrated ability to coordinate multiple priorities, workflows, people, spaces, and details in a fast-paced environment.\nDemonstrated ability to communicate clearly and professionally with diverse stakeholders, including leaders, colleagues, visitors, learners, vendors, and external partners.\nDemonstrated commitment to service excellence, follow-through, sound judgment, discretion, and creating a welcoming and professional environment.\nPreferred Qualifications:\nExperience supporting operations in a complex, service-centered, customer-facing, or mission-driven environment.\nExperience creating a high-quality experience for guests, clients, customers, learners, employees, or community members through thoughtful service and attention to detail.\nExperience coordinating facilities, events, meetings, logistics, purchasing, vendor services, or administrative workflows.\nAbility to anticipate needs, reduce friction, solve problems, and create calm, organized systems in a dynamic environment.\nExperience supporting multiple leaders, teams, locations, or cross-functional initiatives.\nInterest in professional growth within operations, project coordination, organizational effectiveness, or service experience design.\nSalary Range\n$52,000-$62,000Required Application Documents\nTo apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.\nCover Letter, Resume/CVEmployee Benefits\nColorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.\nReview our detailed benefits information here.\n\nExplore the additional perks of working at CSU here.\n\nFor the total value of CSU benefits in addition to wages, use our compensation calculator.\n\nLastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!\n\nBackground Check Policy Statement\nColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.\nEEO\nColorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.","description_format":"text","description_chars":7150,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-29T01:22:39Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":26,"reasons":["conf:2","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":62000,"is_top_pay":true},"html_url":"https://alion.io/job/colorado-state-university-system-program-coordinator-operations-and-administrative-services","json_url":"https://alion.io/job/colorado-state-university-system-program-coordinator-operations-and-administrative-services.json","meta":{"generated_at":"2026-11-02T12:58:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17679,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1944126},"rest":"https://alion.io/mcp/rest/get_company?id=1944126"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcolorado-state-university-system-program-coordinator-operations-and-administrative-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcolorado-state-university-system-program-coordinator-operations-and-administrative-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcolorado-state-university-system-program-coordinator-operations-and-administrative-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/colorado-state-university-system-program-coordinator-operations-and-administrative-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcolorado-state-university-system-program-coordinator-operations-and-administrative-services"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3432648}},{"tool":"search_jobs","arguments":{"company":"csusystem.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3432648},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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