{"id":2108567,"url":"https://alion.io/job/computershare-meetings-coordinator","title":"Meetings Coordinator","company":{"id":49839,"name":"Computershare","domain":"computershare.com","url":"https://alion.io/company/computershare","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":97,"open_postings":23,"ghost_share":0.043,"stale_share":0.13,"repost_share":0.13,"time_to_fill_p50_days":14,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bristol, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":45000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-08T19:59:36Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-13T01:15:08Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Location: Bristol (UK)\nIn this position, you’ll be based in our Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex\nWe give you a world of potential\nA fantastic opportunity for the position of Meetings Coordinator has now become available in the Computershare Corporate Services Bristol business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required\nA role you will love\nThe Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company’s Annual General Meeting and any further ad hoc company meetings throughout the year. This role involves working with our Client Services Team and direct contact with Clients to assist with the preparation in the lead up and delivering of the live Company meeting.\nKey responsibilities:\nAct as a key point of contact for clients and Client Managers across Registry and Plans, CCS and other internal departments involved in shareholder meetings.\nPlan and coordinate live meeting events, ensuring all operational and technical requirements are in place ahead of the meeting.\nLiaise with clients, Client Managers and third-party stakeholders, including external webcasters, to coordinate meeting requirements and technical set-ups.\nPrepare meeting documentation, system set-up and final meeting figures prior to meetings taking place.\nInput and maintain accurate meeting data across relevant systems, including Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST.\nSet up electronic voting solutions, including Electronic Proxy Appointment (EPA), Equatex and CREST.\nProduce Forms of Proxy through Encompass or Computershare Communication Services (CCS).\nSet up shareholder meeting notifications through email broadcast services.\nProvide demonstrations of the voting platform directly to clients and support them with its functionality.\nProvide technical and operational support before and during live meetings.\nAttend Annual General Meetings (AGMs) and assist with coordinating the smooth running of the meeting, including supporting virtual participation for shareholders.\nLiaise with external webcasters and other third-party stakeholders to ensure technical requirements are planned and delivered ahead of live meetings.\nProduce voting figure reports and submit Plans voting totals to custodians.\nTrack and complete meeting-related tasks through Event Management.\nPrepare and issue meeting finalisation documentation and final billing invoices.\nWhat will you bring to the role?\nWe are looking for a Meeting Coordinator with:\nOrganised and adaptable - you are comfortable managing multiple priorities and deadlines, with strong organisational skills and a proactive approach to problem solving.\nClient-focused and confident communicator - you enjoy building relationships with clients and stakeholders, communicating clearly and professionally, and are confident sharing ideas and providing demonstrations when required.\nCollaborative and solution-focused - you work well with internal teams and third-party stakeholders, taking ownership and keeping sight of the bigger picture to ensure successful meeting outcomes.\nDetail-oriented and analytical - you have a strong eye for accuracy, are comfortable working with data and systems, and can produce clear and accurate reports.\nCalm under pressure - you are able to remain focused and professional in a fast-paced environment, particularly when supporting live meetings and managing last-minute requirements.\nOther key skills you will bring to the role:\nYou love a happy customer - you’re comfortable working directly with client managers and understand the importance of managing expectations.\nGreat with people - you’re an approachable team player who can also work independently.\nYou are flexible - We work to what the Market & Client demands which can change quickly.\nConfident in presenting to external customers\nRewards designed for you\nFlexible work to help you find the best balance between work and lifestyle.\nHealth and wellbeing rewards that can be tailored to support you and your family.\nInvest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.\nExtra rewards ranging fromrecognition awards, and team get togethers, to helping you invest in your future.\nAnd more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow.Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.","description_format":"text","description_chars":5108,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Fraud Detection","Identity Management","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-10-08T21:22:28Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.858,"p_room":1,"age_days":3,"expected_fill_days":14,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/computershare-meetings-coordinator","json_url":"https://alion.io/job/computershare-meetings-coordinator.json","meta":{"generated_at":"2026-10-13T02:12:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3209,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":49839},"rest":"https://alion.io/mcp/rest/get_company?id=49839"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcomputershare-meetings-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcomputershare-meetings-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcomputershare-meetings-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/computershare-meetings-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcomputershare-meetings-coordinator"}]}