{"id":1836092,"url":"https://alion.io/job/conestoga-meats-executive-assistant","title":"Executive Assistant","company":{"id":3859723,"name":"Conestoga Meats","domain":"conestogameats.com","url":"https://alion.io/company/conestogameats","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wrocław, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":53000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":218},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-04-08T04:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-22T14:18:40Z","board_verified":true,"closed_at":null,"days_open":197,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":197},"description":"Job Purpose\nThe Executive Assistant is responsible for supporting the President and COO by providing a high level of administrative support, office management coordination, and Board support. This involves preparing reports and presentations, handling information requests, and performing clerical functions such as arranging and scheduling meetings; coordinating Board meeting materials and logistics; maintaining organized, secure records; and acting as a friendly, responsive point of contact to help keep priorities moving.\nDuties and Responsibilities \nMaintain President’s and COO’s records and document management system(s), ensuring appropriate organization, version control, retention, and confidentiality.\nOrganize the President’s and COO’s schedules and monitor, respond to and distribute incoming communications/emails.\nDevelop relationships with travel service providers and complete all arrangements for the Board, President and COO.\nResponsible for managing the corporate donation process.\nAssist with routine communication - preparation, editing, etc. (ad-hoc items outside of incoming emails).\nPrepare and edit presentations and other documents for various meetings.\nArrange and coordinate meeting times and various events including the salaried staff meeting presentation.\nRecord and transcribe minutes of meetings (SLT meeting, AGM etc.); track action items and follow up on deliverables as required.\nCoordinate end-to-end Board meetings, including the annual calendar, agendas, logistics, and scheduling.\nHandle sensitive and confidential information with discretion; maintain secure filing and controlled access for executive and Board materials.\nPrepare expense reports and reconciling of invoices and credit cards.\nPrepare and coordinate share-related information and documentation, including support for share sales and the annual review process, as requested.\nWork with President on any required Trademark administration.\nCoordinate Canada Pork Submissions for President with VP Administrative Assistant.\nAssist with ESG reporting and other related customer requirements.\nLead various initiatives and interact with external parties as required.\nMeet regularly with President and COO and update them regarding issues/opportunities.\nWork on professional and personal development areas as identified.\nResponsible to create and recommend policy and processes within area of responsibility ie travel policy and donation policy.\nFacilitate ensuring office décor is appropriate and liaising with facilities or housekeeping to address issues; coordinate day-to-day office operations, including vendor/service providers and office supply needs, as required.\nCoordinate with the Executive Administrative Assistant in duties and responsibilities that require backup as required.\nPersonal Development\nAttend company required training\nRemain current with technical knowledge in areas of responsibility\nRemain current on learning methodologies and best in class processes\nAttend regular 1:1 coaching/update sessions\nQualifications\n3–5 years of experience as an Executive Assistant to senior level management.\nPost-secondary education in business-related field (or equivalent practical experience).\nStrong computer skills with in-depth knowledge of Microsoft Office suite.\nStrong organizational and planning skills.\nStrong level of professionalism balanced with an approachable, down-to-earth style.\nExcellent verbal and written communication skills.\nProactive mindset with strong sense of initiative.\nAttention to detail and accuracy.\nDemonstrated discretion and sound judgment when handling confidential executive and Board information.\nPractical, service-oriented mindset with the ability to handle day-to-day office operations, troubleshoot issues, and adapt in a fast-moving environment.\nComfortable communicating with a wide range of personalities (internal and external) in a clear, friendly, and professional manner.\nKey Competencies\nService Excellence\nMaintains genuine relationships with customers over time, and stays on top of changing business needs\nDisplays personal ownership and a sense of urgency over any issues or complaints that arise from the customer experience \nMaintains an outstanding customer experience despite time pressures or obstacles\nAccountability and Initiative\nConsistently delivers on personal targets\nCommits to producing the very best output, while maintaining safety and quality\nTakes initiative and demonstrates a “do whatever it takes” work ethic to get the work done\nCommunicating With Clarity\nVerifies the meaning of messages sent by others and confirms any next steps required\nCommunicates in a manner that is straightforward and easy to understand \nAnswers questions in a professional manner","description_format":"text","description_chars":4745,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Meat & 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