{"id":3924213,"url":"https://alion.io/job/conference-catalysts-assistant-operations-manager","title":"Assistant Operations Manager","company":{"id":4446190,"name":"Conference Catalysts","domain":"conferencecatalysts.com","url":"https://alion.io/company/conference-catalysts","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Management","role_family":"Management","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":47000,"max":47000,"currency":"USD","period":"year","gross":null,"usd_annual":47000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false}],"status":"live","first_seen_at":"2026-11-07T16:44:14Z","employer_posted_date":null,"last_verified_at":"2026-11-07T16:44:14Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"About Conference Catalysts:\nWhat started over 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients’ lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it’s like to be a ConfCat!\n\nReports to: VP, Operations Management\n\nLocation: Remote within the US\n\nJob Type: Regular, full-time/non-exempt\n\nSummary of Position:\nThe Assistant Operations Manager (AOM) supports the day-to-day activities of the Operations Management (OM) team by assisting with recurring administrative tasks, research, documentation, and internal coordination. While not directly responsible for a client, the AOM provides critical project support for active association (society/council) portfolios and internal OM initiatives.\n\nPerformance Evaluation:\nFormal evaluations will be conducted in six-month intervals by the VP of Operations Management to assess job performance.\n\nResponsibilities and Duties:\n\nAssist OM unit team members with task execution and offering administrative support.\n\nDraft and distribute meeting agendas, minutes, and follow-up summaries to stakeholders.\n\nCoordinate recurring tasks related to organization membership, rosters, elections, and awards cycles.\n\nSupport the development of marketing and communication materials.\n\nMaintain and update records across multiple client and internal platforms.\n\nConduct research to support client or internal unit needs.\n\nProvide support for client and internal meetings including scheduling, logistics, and documentation.\n\nPrepare and organize documentation for internal SOPs and resource libraries.\n\nSupport internal innovation and process improvement efforts.\n\nMaintain a thorough understanding of association governing documents (i.e., Constitution, Bylaws, Strategic Plans, Operating Manuals).\n\nOther duties as assigned.\n\nRequired Experience, Skills, and Education:\n\nBachelor's degree in business administration, management, communications, or related field. Or relevant combination of education and experience.\n\nStrong written communication and organization skills.\n\nAbility to manage multiple tasks across different projects.\n\nBasic familiarity with professional associations or nonprofit organizations.\n\nDesired Experience, Skills, and Education:\n\nExperience in a support role in project management, higher education, or association administration.\n\nFamiliarity with platforms such as ClickUp, MailChimp, or website CMS tools.\n\nPossess a working knowledge of Robert’s Rules of Order.\n\nTravel Requirements:\n\nThis role will not require regular travel.\n\nSporadic travel may be inclusive of annual company retreats, department retreats, client meetings, etc. as needed.\n\nMaximum travel will be less than 5%.\n\nThe ability to travel internationally will not be regular, but may be required.\n\nPhysical Requirements:\n\nProlonged periods of sitting at a desk and working on a computer.\n\nMust be able to lift up to 15 pounds at times.\n\nCompensation and Benefits:\n\nCompensation is commensurate with skills, education, and experience starting at $47,000/year.\n\nComprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).\n\nHealth Flexible Spending Account (FSA) for eligible health & wellness expenses.\n\n401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).\n\nUncapped flex time off following the 90-day onboarding period.\n\n14 paid company holidays.\n\nVoluntary Life and AD&D insurance.\n\nIndividual professional development budget.\n\nAnnual office discretionary budget.\n\nAnnual swag store budget.\n\nMonthly gym membership reimbursement.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":3992,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Gym membership","Professional development","Retirement plans","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-07T17:28:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":27,"reasons":["seen:2","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":47000,"is_top_pay":false},"html_url":"https://alion.io/job/conference-catalysts-assistant-operations-manager","json_url":"https://alion.io/job/conference-catalysts-assistant-operations-manager.json","meta":{"generated_at":"2026-11-10T08:17:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19205,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4446190},"rest":"https://alion.io/mcp/rest/get_company?id=4446190"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fconference-catalysts-assistant-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fconference-catalysts-assistant-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fconference-catalysts-assistant-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/conference-catalysts-assistant-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fconference-catalysts-assistant-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3924213}},{"tool":"search_jobs","arguments":{"company":"conferencecatalysts.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3924213},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}