{"id":4226354,"url":"https://alion.io/job/consertus-documentation-coordinator","title":"Documentation Coordinator","company":{"id":3002412,"name":"Consertus","domain":"consertus.com","url":"https://alion.io/company/consertus","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Juan, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T08:02:53Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Us…\nConsertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 2,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.\nOur integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.\nAt Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.\nDiscover how Consertus is driving transformative change for our clients, our people, and the communities we serve at www.consertus.com\nAbout this Role…\nWe are looking for a highly organized Administrative Assistant - General Engagement to provide high-level clerical support within our client’s office. This role requires strong administrative skills, attention to detail, and the ability to manage a variety of secretarial and technical tasks in a fast-paced environment.\nYou will perform skilled duties such as evaluating construction project documents, preparing reports, conducting research, collecting data, and supporting digitalization efforts. If you thrive in a structured environment and enjoy providing comprehensive administrative support, this is the role for you.\nKey Responsibilities:\nReview and evaluate project documentation and related information to ensure accuracy, completeness, and compliance with established procedures.\nCollect, transfer, and standardize data from physical forms and source documents into organized digital systems to maintain accurate records.\nUpdate and maintain central office records by gathering and consolidating information from calls, emails, meetings, minutes, and official correspondence.\nPrepare and generate letters, government forms, and reports in accordance with administrative and regulatory requirements.\nSupport project closeout processes by managing and processing technical correspondence and required documentation.\nRespond to and resolve administrative inquiries to ensure timely and effective communication.\nDevelop and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint to support operational needs.\nPrepare and compile assigned reports to facilitate tracking and documentation of activities.\nPerform general clerical functions, including recordkeeping and handling packages and correspondence, to support daily office operations.\nQualifications/Requirements:\nHold an associate degree in Office Systems, Business Administration, or a related discipline.\nDemonstrate at least one year of experience in a relevant administrative or support role.\nCommunicate effectively in both English and Spanish, verbally and in writing.\nUtilize Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook with a high level of proficiency.\nWhat's In It For You:\nMedical, dental, and vision insurance for employees and their dependents\nRetirement savings plan with company matching\nPaid time off, including vacation, sick leave, and holidays\nAnd others\nHow to Apply:\nIf you're passionate about providing high-level administrative support and ensuring smooth office operations, we'd love to hear from you.\nEqual Employment Opportunity Statement:\nConsertus is proud to be an Equal Opportunity Employer. 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