{"id":2632941,"url":"https://alion.io/job/consertus-executive-coordinator","title":"Executive Coordinator","company":{"id":3002412,"name":"Consertus","domain":"consertus.com","url":"https://alion.io/company/consertus","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":128},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-18T01:54:25Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"About Us:\nConsertus is an AI-native global capital program management and advisory firm that combines deep industry expertise with advanced digital capabilities to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,500 professionals, we help clients plan, deliver, and optimize complex capital programs across the full project lifecycle.\nOur integrated capabilities span advisory, digital solutions, engineering and design, and program delivery, enabling organizations to navigate complexity, mitigate risk, and achieve strategic objectives. We serve a diverse range of industries, including aviation, transportation, transit, water, healthcare, energy, education, government, commercial real estate, life sciences, and technology.\nAt Consertus, we believe our people are our greatest strength. We foster a collaborative, flexible, and inclusive environment where individuals can grow, develop their skills, and make a meaningful impact. Together, we’re transforming the way the world is planned, built, and delivered.\nLearn more about how Consertus is creating lasting value for clients, communities, and our people at www.consertus.com.\nAbout this Role:\nWe are seeking a seasoned Executive Coordinator to support our Operations leadership at the C-suite level. This role goes beyond traditional administrative support - you will serve as a trusted operational partner, managing complex scheduling and stakeholder coordination, anticipating needs before they arise, and helping drive the operational rhythm of the executive’s day-to-day. The ideal candidate brings significant experience supporting senior executives in fast-paced, high-growth environments and can operate with sound judgment and discretion in ambiguous, high-stakes situations.\nKey Responsibilities:\nManage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact\nPrepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions\nCoordinate domestic and international travel, including detailed itineraries and contingency planning\nServe as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation\nTrack and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines\nDraft and manage correspondence, communications, and documentation requiring a high level of polish and discretion\nSupport planning and logistics for leadership offsites, team meetings, and operational business reviews\nMaintain organized, confidential records and documentation related to operational initiatives\nAnticipate the executive’s needs and proactively manage competing priorities with minimal direction\nExercise absolute discretion in handling sensitive business, personnel, and operational information\nQualifications/Requirements:\nBachelor’s degree preferred; equivalent professional experience will be considered\nMinimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment\nDemonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight\nExceptional written and verbal communication skills, with the ability to represent the executive’s voice and priorities accurately\nStrong business acumen and comfort operating in ambiguous, fast-moving environments\nHigh level of discretion, professionalism, and sound judgment in handling confidential information\nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools\nWhat’s In It For You:\nComprehensive health coverage (medical, dental, and vision)\nCompany-paid life and disability insurance\nOptional benefits like pet insurance, legal, and supplemental health plans\n401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match\nGenerous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25\nAccess to Consertus Academy for continuous learning and development\nEqual Employment Opportunity Statement:\nConsertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.","description_format":"text","description_chars":4753,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false}]},"benefits":["Continuous learning"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T16:43:58Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":8,"expected_fill_days":49,"reasons":["conf:23","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/consertus-executive-coordinator","json_url":"https://alion.io/job/consertus-executive-coordinator.json","meta":{"generated_at":"2026-10-18T05:12:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7843,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3002412},"rest":"https://alion.io/mcp/rest/get_company?id=3002412"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fconsertus-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fconsertus-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fconsertus-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/consertus-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fconsertus-executive-coordinator"}]}