{"id":2632937,"url":"https://alion.io/job/consertus-program-coordinator","title":"Program Coordinator","company":{"id":3002412,"name":"Consertus","domain":"consertus.com","url":"https://alion.io/company/consertus","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":87000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":true},{"name":"Power BI","optional":true}],"status":"live","first_seen_at":"2026-10-13T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-16T06:13:07Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Us:\nConsertus is an AI-native global capital program management and advisory firm that combines deep industry expertise with advanced digital capabilities to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,500 professionals, we help clients plan, deliver, and optimize complex capital programs across the full project lifecycle.\nOur integrated capabilities span advisory, digital solutions, engineering and design, and program delivery, enabling organizations to navigate complexity, mitigate risk, and achieve strategic objectives. We serve a diverse range of industries, including aviation, transportation, transit, water, healthcare, energy, education, government, commercial real estate, life sciences, and technology.\nAt Consertus, we believe our people are our greatest strength. We foster a collaborative, flexible, and inclusive environment where individuals can grow, develop their skills, and make a meaningful impact. Together, we're transforming the way the world is planned, built, and delivered.\nLearn more about how Consertus is creating lasting value for clients, communities, and our people at www.consertus.com.\nAbout this Role:\nThe Program Coordinator supports program leadership on a large aviation capital program. This person keeps program-level governance, training, stakeholder meetings, and procedures running smoothly, and supports the Change Manager, Document Controller, and digital team. Across all of this work, the Coordinator collaborates closely with program leaders, program directors, project managers (PMs), construction managers (CMs), and internal and external stakeholders. The role requires on-site support in Austin, Texas.\nThe Program Coordinator helps turn new processes into everyday practice: building the materials, running the meetings, and supporting the organizational and behavior changes that make the program work.\nKey Responsibilities:\nProgram Governance\nHelp manage all program-level governance: schedule meetings, assemble agendas and review packages, and record decisions and action items.\nWork with program leaders, program directors, PMs, and CMs to prepare governance submittals and keep them informed of decisions and next steps.\nMaintain governance calendars, distribution lists, decision logs, and records.\nTrack action items and follow up with owners through closure.\nTraining and Training Aids\nWork with program directors, PMs, CMs, and functional leads to identify training needs and priorities.\nCoordinate program training sessions, including scheduling, attendance, and training records.\nProduce training aids, quick-reference guides, and laminated FAQs for field and office users.\nKeep training materials current as processes, systems, and procedures change.\nChange Management and Document Control Support\nSupport the Change Manager: track change status, prepare change packages, follow up with reviewers and approvers, and update hot-change status reports.\nSupport the Document Controller with document intake, naming conventions, filing, distribution, and records in Procore.\nProvide backup coverage for both roles as needed.\nDashboards and Digital Team Coordination\nHelp communicate dashboard content and updates to program users and leadership.\nCollaborate with the digital team: gather requirements and feedback from program leaders, directors, PMs, and CMs, test updates, and report data issues.\nPrepare dashboard-based content for program meetings and reports.\nStakeholder Meetings and Materials\nHelp coordinate recurring high-level meetings with airlines, executives, and internal and external stakeholders, including scheduling, logistics, agendas, and attendees.\nWork with program leaders and directors to set agendas and develop presentations, briefing materials, and meeting summaries.\nTrack commitments made in stakeholder meetings and follow up on actions.\nProcesses and Procedures\nDevelop and document program processes, procedures, workflows, and templates.\nCollaborate with program leaders, program directors, PMs, CMs, and functional leads to gather input, and route drafts for review and approval.\nMaintain the program’s procedures library and delivery manual so teams work from current versions.\nOrganizational Change Management\nHelp plan and carry out organizational change management and behavior change for new processes, tools, and governance.\nPartner with program leaders, directors, PMs, CMs, and stakeholders to build buy-in and model new ways of working.\nDevelop communications, announcements, and rollout materials that explain what is changing and why.\nTrack adoption and compliance, gather feedback, and identify where reinforcement or retraining is needed.\nQualifications/Requirements:\n3-5 years of experience as an assistant project manager, project or program coordinator, or similar role on capital construction programs; aviation or public infrastructure experience is a plus.\nExperience supporting governance, meeting coordination, and records management.\nExperience developing training materials, quick-reference guides, and process documentation.\nWorking knowledge of Procore; familiarity with Power BI dashboards and DocuSign.\nStrong skills in Microsoft 365 (PowerPoint, Word, Excel, Teams); graphic design tools such as Adobe or Canva are a plus.\nExposure to organizational change management practices; Prosci or ACMP certification is a plus.\nExperience in a public-sector or airport environment is a plus.\nBachelor’s degree in construction management, engineering, business, communications, or a related field, or equivalent experience.\nAdditional Requirements / Skills / Working Hours / Compensation Range\nOn-site support required in Austin, Texas\nOrganized and responsive across many priorities at once.\nClear written and visual communication for field and executive audiences.\nProfessional presence with executives, airlines, and external stakeholders.\nDetail-oriented, with dependable follow-through.\nCollaborative and service-oriented, building strong working relationships with program leaders, directors, PMs, CMs, and stakeholders at all levels.\nWhat's In It For You:\nComprehensive health coverage (medical, dental, and vision)\nCompany-paid life and disability insurance\nOptional benefits like pet insurance, legal, and supplemental health plans\n401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match\nGenerous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25\nAccess to Consertus Academy for continuous learning and development\nEqual Employment Opportunity Statement:\nConsertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.","description_format":"text","description_chars":7033,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T16:43:58Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":30,"reasons":["conf:4","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/consertus-program-coordinator","json_url":"https://alion.io/job/consertus-program-coordinator.json","meta":{"generated_at":"2026-10-17T04:16:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5522,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3002412},"rest":"https://alion.io/mcp/rest/get_company?id=3002412"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fconsertus-program-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fconsertus-program-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fconsertus-program-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/consertus-program-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fconsertus-program-coordinator"}]}