{"id":1642589,"url":"https://alion.io/job/constellation-operations-coordinator","title":"Operations Coordinator","company":{"id":178478,"name":"Constellation","domain":"constellation.org","url":"https://alion.io/company/constellation-3","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Gem","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Berkeley, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Anthropic","optional":false},{"name":"Asana","optional":false},{"name":"Google Docs","optional":false},{"name":"OpenAI","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-09-18T19:31:29Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-16T13:55:53Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"About Constellation\nConstellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field.\nBased in Berkeley, CA, our shared workspace hosts over 300 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes.\nAbout the role\nThe Operations Coordinator role is focused on providing office, administrative, and customer support to our staff and the visitors hosted in our research center. This position will report to a member of the Shared Services team.\nThis is an entry-level, operational development role. The aim is to give you skills and experience across a broad range of operational tasks, along with foundational context about AI safety. You'll start by building core operations skills, then have room to explore the operational areas that interest you most (e.g. events, comms, HR, facilities). This role is meant to up-skill and develop operations coordinators into other roles within the ecosystem, usually within one year. Our goal is to provide training and context that can help you support Constellation as well as other organizations in our network as they scale during a period of rapid growth and rising importance for AI safety. Past coordinators have gone on to roles at Coefficient Giving, Redwood Research, and other teams at Constellation.\nThe ideal candidate has strong attention to detail, excellent interpersonal skills, and is excited to support AI safety research in a fast-paced and friendly work environment. (The vibe and pace of work is much closer to a growing startup than a traditional nonprofit.) Ideally, you also have a few years of office management, customer support, or administrative experience.\nIn this role, you’ll be the first person visitors and program participants meet when they arrive. You’ll respond to support requests, maintain accurate records in our systems, troubleshoot and fix things around the office, and help facilitate special events. Our research center hosts many of the top experts in AI safety, and we want to foster a space that supports their productivity and helps them work as efficiently as possible.\nThis is an in-person, full-time position. This role requires being onsite from 8:30am-5:00pm on weekdays, plus periodic work on evenings and weekends when we are hosting events or handling urgent issues.\nKey responsibilities\nAdministrative support: Reserve offices and meeting rooms, prepare desks and offices for new members, update headcount estimates, etc.\nCustomer support: Welcome visitors when they arrive, register them in our systems, and give orientation tours. Manage inbound support requests, solve the ones you can, and escalate tickets that require input from other team members.\nSite support: Troubleshoot and fix issues around the office. Order food, drinks, and office supplies. Update and post signage.\nEvent support: Staff workshops and happy hours, help with event setup and takedown, identify and respond to issues.\nTeam support: Support other programs and projects as needed. Over time, you can take on more responsibility and ownership of the work you find most interesting.\nSkills & experience\nExperience coordinating administrative tasks for a team\nAbility to work under pressure and stay flexible as your day changes\nExperience prioritizing between multiple tasks or time-sensitive projects\nFriendly, professional, and engaging with a wide range of people\nClear, concise written communication\nStrong attention to detail \nHigh proficiency with Google Docs & Sheets\nComfortable learning new web applications and technologies\nUnderstanding of security processes and why security matters for our work\nPreferred, not required: customer support experience, physical workspace maintenance, in-person event planning, and previous exposure to Slack, Asana, or other CRM tools\nYou might be a good fit if:\nYou enjoy helping people face-to-face in a fast-paced environment.\nYou like creating spreadsheets and organizational systems.\nYou love creating to-do lists and crossing tasks off your list.\nYou can juggle competing tasks and adapt when priorities shift. \nYou care a lot about improving the user experience.\nYou're entrepreneurial, like learning new skills, and take ownership of your work.\nYou want to start a career operations, capacity building, or research support.\nYou’re excited to learn more about AI safety and the catastrophic risks associated with transformative AI. \nCompensation & Benefits\nThe base pay range for this role is $78,000 - $98,000 per year.\nOur benefits are hard to beat! They include:\nHealthy lunches and dinners catered by our amazing kitchen team\nUnlimited snacks & drinks\nGenerous vacation policy\n401(k) with employer match\nEmployer-paid commuter benefits\nHigh-quality health, dental, and vision insurance\nFriendly and supportive team\nRegular interaction with AI safety researchers and thought leaders\nAdditional Information\nThis is a full time, on-site role. Our Berkeley office is a few steps from the nearest BART (metro) and bus stop. On-site parking is also available.\nThe ideal candidate for this role will have some combination of the skills and experiences described above. If you are not sure if you are qualified, we strongly encourage you to apply anyway. Beyond the qualifications outlined, our priority is building a team that will help humanity safely navigate the development of transformative AI. If you would be excited to do this work, we’d love to consider you.\nWe value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age or disability.\nHow to Apply\nSubmit your resume and answer the application questions. We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. 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