Buyer

SCOPE OF POSITION:

Responsible for buying goods and services. Controls raw material stocks, components, purchased items, operating supplies pertinent to meeting Manufacturing/Customer Service requirements. Expedites purchases. Ensures that proper quantities of materials are on order. Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping dates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

• Plans purchase orders for a variety of commodities, materials, and supplies. Works from requisitions, drawings, specifications and memos.
• Reviews upcoming orders to ensure that proper quantities are on order. Update quantities just prior to vendor's run date.
• Locates sources of supply, interviews vendors, checks reliability of suppliers, obtains quotations and makes quotation comparisons. Also maintains direct follow-up of purchase orders and develops adequate and reliable sources of supply.
• As conditions warrant, expedites advanced shipments of orders or orders in part to satisfy plant production requirements.
• Reviews upcoming orders to ensure that deliveries are on schedule.

  Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.

• Follows up on overdue materials.
• Maintains vendor performance reports as required.
• Reviews open allocations to ensure that allocations for completed jobs are deleted from the system.
• Works with Shipping Manager to ensure deliveries. Researches and authorizes special shipping as the situation demands.
• Works with Shipping Manager to negotiates rates and service schedules to ensure timely delivery of material at the most economical cost. Communicates daily between C/S Sales Departments and transportation companies.
• Informs supervisor of problems as encountered such as failure of vendor to supply materials, short deliveries, transit problems, etc., so that alternate procedures may be initiated, e.g. utilizing alternate supply sources, revising production schedules, etc., to avoid delays.
• Receives and reviews requisitions for goods or services to be purchased. Ascertains required delivery dates and what materials and quantities should be purchased from purchase requisition or other authorization.
• Maintains records of purchase orders, follow up and expediting activities.

  Establishes and varies inventory levels, order points and procurement lead time for delivery to assure adequate operating stocks to facilitate manufacturing schedules and customer services.

• Maintains stock levels in the most economical quantities to minimize investment, controls storage costs, handling and obsolescence.
• Provides and maintains basis for recording inventories, movement and storage of materials and goods and appropriate controls to accomplish the above objectives.

  Compiles data from sources such as contracts, purchase orders, invoices, requisitions, and accounting report and writes, types, or enters information into computer to maintain inventory, purchasing, shipping, or other records.

• Compiles stock control records and information such as consumption rate, characteristics of items in storage, and current market conditions, to determine stock supply and need for replenishment.
• Prepares requisitions, orders, or other documents for purchasing or requisitioning new or additional stock items.
• Prepares requisitions, orders, or other documents for purchasing or requisitioning new or additional stock items.
• Assists in determining obsolete materials and parts; reviews files to determine unused items and recommends disposal of excess stock.
• Assigns and builds new part numbers as required.
• Reports to Supply Chain Manager any changes that would save production time and money and develops reports to keep track of same.
• Works with I.T. Group to develop programs or revise existing programs in reference to the production or manufacturing of products.
• Provides technical support to committees or teams as needed.

  Converses with Research and Development to ensure proper coordination in the introduction of new products.

• Performs special projects as requested.
• Ensures conformance to all aspects of the ISO 14001 standard and Construction Specialties’ Environmental
• Management System (EMS), including its environmental policy while performing job functions that may have a significant impact on the environment
• Qualifications - External

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)

• Bachelor’s degree in business, supply chain management, logistics, industrial engineering or equivalent.
• 3-5 years of related experience
• Ability to self-direct
• Project Leadership skills
• Critical Thinking skills
• Takes initiative
• Team Player
• Ability to read, analyze, and interpret contracts, purchase orders, invoices, requisitions, accounting reports, catalogs, manuals, parts lists, reports, schedules, forecasts, general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from other departments, managers, vendors, shippers, and others.
• Ability to organize and prioritize work and to meet deadlines.
• Ability to use computers, including spreadsheets and data bases.

SUPERVISORY RESPONSIBILITIES:

• No