{"id":3197824,"url":"https://alion.io/job/consultz-executive-assistant-uae-national","title":"Executive Assistant (UAE National)","company":{"id":4419069,"name":"Consultz","domain":"consultz.com","url":"https://alion.io/company/consultz","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Abu Dhabi, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":37000,"period":"year","method":"role_country_seniority_unknown","sample_n":15},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-24T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-24T00:00:00Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"The Executive Assistant is a key support role responsible for delivering comprehensive administrative operational and logistical support to the executive office and broader team. This position ensures the smooth functioning of daily operations effective coordination of meetings and travel and management of office logistics budget and vendor relationships. The ideal candidate is detail-oriented highly organized proactive and capable of handling confidential information with discretion.\n\nKey Responsibilities\nTeam Support & Executive Administration\nSchedule and coordinate internal and external meetings appointments and events; ensure all logistics and materials are prepared in advance.\n\nArrange complex travel itineraries including flights accommodations transportation and other relevant support.\n\nDraft compile and format reports memos letters and presentations for review and distribution.\n\nConduct research and prepare supporting documentation for executive decision-making board meetings and committee reviews.\n\nRecord and distribute accurate meeting minutes and follow-up on key action items.\n\nManage incoming correspondence (email mail faxes) and route appropriately.\n\nMaintain structured physical and digital filing systems to ensure organized document management.\n\nTrack monitor and follow up on tasks and requests to ensure timely completion.\n\nProvide general administrative and clerical support to the executive office and functional teams as needed.\n\nTranslate documents and official government communications (as required).\n\nPerform other support tasks as assigned.\n\nOffice Management & Budget Coordination\nOversee and track the department s operational budget including preparing monthly reports and analysis for the Department Head.\n\nCoordinate with the Department Head to prepare the annual budget and monitor expenditures against forecasts.\n\nManage procurement processes including creation of purchase orders (POs) reviewing invoices and ensuring accurate processing of payments.\n\nHandle expense claims bill payments and vendor invoicing in a timely and accurate manner.\n\nLiaise with suppliers to manage ongoing relationships including onboarding new vendors in coordination with the procurement team.\n\nOrganize and maintain access to corporate records reports and key documentation.\n\nCoordinate logistical support including meeting room bookings transportation arrangements and office supplies management.\n\nReceive inspect and verify deliveries of office supplies and equipment.\n\nMaintain an updated inventory of office supplies forecast needs and manage replenishment orders.\n\nCoordinate with third-party vendors for office logistics facility maintenance and service issues.\n\nServe as the liaison with the office landlord to ensure functionality and upkeep of all amenities and workspaces.\n\nPerform other duties as required to support office operations.\n\nRequirements Minimum of a Higher Diploma or equivalent professional experience in office administration or executive support.\n\n 5 7 years of experience in a senior administrative or executive assistant role supporting high-level leadership.\n\n Proficient in Microsoft Office Suite with advanced Excel skills; able to manage complex documents reporting and scheduling tools.\n\n Strong organizational and time-management skills with the ability to prioritize tasks and meet tight deadlines in a dynamic fast-paced environment.\n\n Exceptional communication skills in both Arabic and English with strong attention to detail and a high level of discretion and confidentiality.\n\n Demonstrated ability to manage competing priorities anticipate team needs and provide proactive support.\n\n Strong interpersonal and collaborative skills with a professional and adaptable demeanor.\n\n Familiarity with core behavioral competencies such as results orientation execution discipline conflict management and strategic mindset.","description_format":"text","description_chars":3887,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Telemedicine & Virtual Care","E-learning"],"lifecycle":[{"event":"open","at":"2026-10-24T05:39:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":2,"reasons":["seen:0","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/consultz-executive-assistant-uae-national","json_url":"https://alion.io/job/consultz-executive-assistant-uae-national.json","meta":{"generated_at":"2026-10-24T20:55:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30575,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4419069},"rest":"https://alion.io/mcp/rest/get_company?id=4419069"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fconsultz-executive-assistant-uae-national"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fconsultz-executive-assistant-uae-national"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fconsultz-executive-assistant-uae-national"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/consultz-executive-assistant-uae-national\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fconsultz-executive-assistant-uae-national"}]}