{"id":2569700,"url":"https://alion.io/job/consumeraffairs-office-operations-administrative-coordinator","title":"Office Operations & Administrative Coordinator","company":{"id":5282,"name":"ConsumerAffairs","domain":"consumeraffairs.com","url":"https://alion.io/company/consumeraffairs","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tulsa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":71000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-14T22:37:25Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-23T02:34:35Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"The Office Operations & Administrative Coordinator is a highly proactive, organized, and self-directed role responsible for providing administrative and operational support to the Chief of Staff, the broader ConsumerAffairs Sales organization and the Executive Assistant to the CEO. This person doesn't wait to be told what needs to be done - they anticipate needs, take initiative, and ensure things run smoothly behind the scenes.\nThis role reports to the Executive Assistant; and serves as a key support partner to the Chief of Staff and Sales leadership, helping coordinate schedules, meetings, communications, office operations, and team initiatives. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly.\nThis is a full-time, in-office position based in Tulsa, Oklahoma, requiring someone who enjoys being hands-on, supporting others, and creating an organized, efficient, and positive workplace experience. While this role has no direct reports, it requires strong ownership, sound judgment, and a commitment to getting things done.\nThis is a Full-Time in-office position requiring onsite presence Monday through Friday during office hours.\nAdministrative & Executive Support\nProvide day-to-day administrative support to the Chief of Staff and the broader Sales organization as well as the Executive Assistant.\nManage calendars, coordinate meetings, schedule appointments, and assist with travel arrangements as needed.\nPrepare meeting agendas, presentations, reports, and other materials to support leadership and team initiatives.\nTake meeting notes, track action items, and follow up to ensure deadlines and commitments are met.\nAnticipate administrative needs, proactively identify gaps, and take ownership of tasks without waiting for direction.\nOffice Operations & Facilities\nMaintain a clean, organized, and professional office environment - proactively identifying and resolving issues without being asked\nReset and tidy conference rooms after meetings; anticipate room needs based on the day's schedule\nEnsure the kitchen, common areas, and bathrooms are consistently well-stocked and presentable\nMonitor and restock office, kitchen, and bathroom supplies - tracking usage patterns and staying ahead of shortages\nDistribute incoming mail and manage outgoing shipments\nServe as the primary point of contact for facilities issues; escalate and coordinate repairs or maintenance as needed\nVendor & Facilities Management\nOwn relationships with office vendors (cleaning services, supply vendors, maintenance, etc.)\nEvaluate vendor performance and proactively recommend changes when service or value falls short\nNegotiate and manage vendor agreements in partnership with the Executive Assistant\nCoordinate building access, parking, and office infrastructure needs\nBudget & Expense Tracking\nManage and track the office operations budget, flagging variances and identifying cost-saving opportunities\nProcess and reconcile office-related expenses and purchase orders in a timely manner\nProvide regular budget reporting to the Executive Assistant and leadership as requested\nMake informed purchasing decisions that balance quality, cost, and company needs\nInventory & Logistics\nMaintain inventory of company swag and reorder items as needed\nManage supplies for office events and internal needs\nRun occasional errands to local stores or shipping locations (e.g., FedEx) as needed\nReporting & Coordination\nGenerate ad hoc reports as requested\nIdentify process gaps and recommend improvements to office operations workflows\nRequirements\nQualifications\n2+ years of experience in office management, operations, or a similar administrative role\nStrong organizational and time management skills with a proven ability to juggle multiple priorities\nHigh level of attention to detail with a proactive, \"see it-own it-fix it\" approach\nExperience managing vendor relationships and office budgets\nStrong communication and collaboration skills across all levels of an organization\nAbility to work independently and lead initiatives without close supervision\nProficiency with Google Workspace (Docs, Sheets, Slides, Drive, and Gmail)\nComfort using AI tools to assist with administrative tasks, reporting, and workflow efficiency\nRequirements\nValid driver’s license and reliable transportation for local errands\nAbility to work on-site in the office, Monday through Friday during operating hours. \nMust be able to lift up to 35 pounds as part of regular job duties.\nSoft Skills\nSees it, owns it, fixes it, without waiting to be asked\nJuggles shifting priorities with good judgment\nCommunicates clearly with everyone from interns to executives\nTreats colleagues and vendors like customers\nTakes responsibility for results and flags problems early\nSeeks feedback and keeps improving\nBenefits\nWhy You’ll Love Working Here\nAt ConsumerAffairs, your voice matters. We foster a collaborative environment where you’re encouraged to take initiative, experiment boldly, and grow professionally. We're committed to work-life harmony, career development, and celebrating wins together.\n Health Care Plan (Medical, Dental & Vision)\n Retirement Plan (401k)\n Life Insurance (Basic, Voluntary & AD&D)\n Paid Time Off (Vacation, Sick & Public Holidays)\n Family Leave (Maternity, Paternity)\n Short Term & Long Term Disability\n Training & Development","description_format":"text","description_chars":5394,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance","Parental leave","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Online Reviews & Ratings"],"lifecycle":[{"event":"open","at":"2026-10-14T22:37:25Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.845,"p_room":1,"age_days":7,"expected_fill_days":42,"reasons":["conf:8","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/consumeraffairs-office-operations-administrative-coordinator","json_url":"https://alion.io/job/consumeraffairs-office-operations-administrative-coordinator.json","meta":{"generated_at":"2026-10-23T02:35:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4255,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5282},"rest":"https://alion.io/mcp/rest/get_company?id=5282"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fconsumeraffairs-office-operations-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fconsumeraffairs-office-operations-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fconsumeraffairs-office-operations-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/consumeraffairs-office-operations-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fconsumeraffairs-office-operations-administrative-coordinator"}]}