{"id":1199559,"url":"https://alion.io/job/control-risks-project-operations-intern","title":"Project Operations Intern","company":{"id":6732,"name":"Control Risks","domain":"controlrisks.com","url":"https://alion.io/company/control-risks","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":82,"open_postings":11,"ghost_share":0,"stale_share":0.727,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-09-29T05:45:00Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mexico City, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":32000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":263},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-24T20:05:48Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-29T19:04:12Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Project Operations handles all project administration for our consultancy practices and directly impacts our firm's financial health through efficient and swift invoice management. Our focus is on minimizing the administrative burden on project managers and accelerating the cash collection process, all while driving operational efficiency.\nWe are seeking an organized and detail-oriented intern to support our Project Operations team with project administration and billing. This role is designed for someone who wants to gain hands-on experience in consultancy operations while developing practical skills in data accuracy, documentation, and financial process support.\nKey responsibilities\nMonitor and manage the shared inbox for the practice area, handling emails from project managers and stakeholders; answer or escalate requests as appropriate.\nExecute project setup requests in D365 by closing the sales lead as “won” and entering all required project details.\nReceive subcontractor invoices and raise purchase orders in D365, ensuring they are correctly recorded against the project.\nMonitor work-in-progress (WIP) daily using the WIP tracker, identify aging or blocked items, and add comments in the tracker.\nExecute the full invoicing cycle: generate proformas, prepare invoice details (consultant rates, narratives, expenses), apply correct VAT and payment terms, coordinate PM approvals, and issue client invoices via email or portal using standard templates.\nTrack the status of proformas and invoices, issue credit notes or invoice revisions as needed, and troubleshoot any portal-related issues or upload failures.\nSubmit invoices across client portals to reduce workload for Project Coordinators and help accelerate billing\nResolve daily project administration issues such as stuck time entries, incorrect financial dimensions, expense errors, and time entries booked to the wrong project.\nOrganize and maintain all project-related documents in D365 and the team SharePoint, maintaining a single source of truth for project data.\nEscalate system issues through the appropriate channels. \nRequirements\nCurrently pursuing a degree in Business Administration, Finance, Accounting, or related field.\nStrong organizational skills and attention to detail.\nComfortable with numbers and Excel (formulas, tables, pivots).\nProficiency in Microsoft Office (Excel, Outlook, Teams, SharePoint).\nAdvanced English level (written and spoken).\nInterest in project administration and financial operations.","description_format":"text","description_chars":2505,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Security Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-09-24T20:05:48Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":48,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-09-29T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/control-risks-project-operations-intern","json_url":"https://alion.io/job/control-risks-project-operations-intern.json","meta":{"generated_at":"2026-09-30T01:46:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-01T00:00:00Z"}}}