{"id":1967500,"url":"https://alion.io/job/cooley-practice-team-assistant-corporate","title":"Practice Team Assistant - Corporate","company":{"id":4931,"name":"Cooley","domain":"cooley.com","url":"https://alion.io/company/cooley","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":108000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T17:54:00Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-12T22:38:21Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Practice Team Assistant - CorporateCooley is seeking a Practice Team Assistant to join the Business Department team.\nPosition Summary: Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s).\nPosition Responsibilities:\nOpen and organize all interoffice mail for team members.\nAnswer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).\nAssist with lunch orders, car service and other scheduling tasks as needed.\nGreet visitors; escort them to appropriate meeting rooms and provide them with amenities as needed.\nProvide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.\nReview all documents prepared for accuracy, completeness, grammar, and syntax.\nHandle confidential and sensitive information with the appropriate discretion; perform to earn supervisors’ full confidence and trust in all interactions.\nAs requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members’ meetings.\nAs requested, coordinate travel arrangements.\nPrepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.\nTrack relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion.\nPrepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product.\nAssist with internal procedures for the preparation of audit letter responses when needed and where applicable.\nEnter Daily Time Entry on a daily basis. As requested, maintain file copies of released time.\nCreate and maintain files, including chronological files and indexes not stored in Records Department.\nComplete e-Records filing, as requested.\nUnder the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.\nComplete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.\nPrepare and arrange Messenger Service, Copy Center and facsimile requests as needed.\nCopy documents that are not appropriate to send to the Copy Center.\nScan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.\nResponsible for printing large PDF documents and emails.\nAssist with burning and labeling CDs and DVDs.\nConsistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.\nCoordinate and assist with other special projects as required.\nAssist other team members and timekeepers with various administrative tasks.\nAll other duties as assigned or required.\nSkills & Experience\nRequired:\nHigh school diploma or equivalent required.\nAfter orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, File Surf, CRM and other Cooley applications.\nAvailability to work overtime, as required.\nPrevious office experience as an Administrative Assistant.\nPreferred:\nBachelor’s degree.\nPrevious law firm or professional services industry experience.\nCompetencies:\nAbility to work under pressure;\nStrong administrative and secretarial skills;\nAbility to consistently meet deadlines;\nExcellent verbal (both listening and speaking) and written communication skills;\nProfessional demeanor;\nAbility to handle a complex and fast-paced environment;\nExcellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently;\nAbility to use initiative, diplomacy and tact;\nAbility to function well as a team member.\nCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.\nPursuant to the salary transparency provisions of the New York City Human Rights Law (NYCHRL), please find the compensation range specific to this role if based in New York.\nThe expected hourly pay range for this position with a work schedule of 40 hours per week is $30.00 - $36.00 ($62,400.00 - $74,880.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.\nWe offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.","description_format":"text","description_chars":5534,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-06T17:54:00Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 28 · green card filings: 7","filings_12m":28,"filings_prev_12m":17,"green_card_filings_12m":7,"median_offered_wage_usd":323500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":50,"reasons":["conf:3","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/cooley-practice-team-assistant-corporate","json_url":"https://alion.io/job/cooley-practice-team-assistant-corporate.json","meta":{"generated_at":"2026-10-13T01:54:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2786,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4931},"rest":"https://alion.io/mcp/rest/get_company?id=4931"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcooley-practice-team-assistant-corporate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcooley-practice-team-assistant-corporate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcooley-practice-team-assistant-corporate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cooley-practice-team-assistant-corporate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcooley-practice-team-assistant-corporate"}]}