{"id":3527325,"url":"https://alion.io/job/coopercompanies-tender-specialist","title":"Tender Specialist","company":{"id":2859488,"name":"CooperCompanies","domain":"coopercos.com","url":"https://alion.io/company/coopercos","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":79,"open_postings":17,"ghost_share":0,"stale_share":0.824,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Italy"],"countries":["IT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":54000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":15},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T13:57:11Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-04T11:24:59Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"CooperSurgical is a leading fertility and women’s healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. As a division of CooperCompanies, we're driven by a unified purpose to enable patients to experience life's beautiful moments. Guided by our shared values - dedicated, innovative, friendly, partners, and do the right thing - our offerings support patients throughout their lifetimes, from contraception to fertility and birth solutions, to women’s and family care, and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers, including testing and treatment options, as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at www.coopersurgical.com.\nThe role combines hands-on tender execution with project management, commercial support, risk assessment and data management. The Tender Specialist will create reliable visibility of the Italian tender pipeline; maintain complete, current and locally relevant tender documentation in Regional tender SharePoint; and ensure that tender and contract data for won, lost, partially won and no-bid opportunities are recorded consistently for operational follow-up and performance management.\nWorking closely with Sales, Equipment Sales, Clinical and Digital Application Specialists, Customer Experience, Regulatory Affairs, Pricing, Finance, Technical Service and other functions, the Tender Specialist will improve tender participation, submission quality, win rate, contract-value realization and public-market growth in Italy.\nTender monitoring, pipeline and pre-tender engagement\nMonitor Italian public tender sources and procurement platforms; identify relevant opportunities, renewals, market consultations and contract extensions early.\n\nWork with Italian sales team to develop and maintain a forward-looking tender and contract pipeline (12-18 months ahead), including expected publication dates, contract expiries, opportunities to index pricing on running contracts. strategic value prioritisation, products/lots, incumbent suppliers, next actions and owners.\n\nPartner with Account Managers and Equipment Sales Managers to integrate tender planning into strategic public-account plans, ideally 12-18 months before publication.\n\nWork closely with Regional Tender manager to develop tender capabilities and optimizing tender engagement strategy, train and develop sales organisation capabilities in tender engagement and support commercial leadership with data on tender performance and forecasting for future tender opportunities.\n\nCoordinate pre-tender engagement involving Sales, Clinical Application Specialists, Digital Application Specialists, Technical Service and other subject-matter experts to understand needs, position CooperSurgical solutions and reduce barriers to participation.\n\nSupport sales team’s dialogue with procurement and relevant stakeholders to clarify or challenge disproportionate, discriminatory or exclusionary criteria through appropriate and compliant channels and to position strategic products in upcoming tenders to optmize chance to win.\n\nTender project management and submission\nLead each tender as a cross-functional project, translating published requirements into a clear workplan, responsibilities, internal deadlines, risks and decision points.\n\nAnalyze tender scope, lots, eligibility, award criteria, documentation requirements, contractual terms, submission method and key deadlines.\n\nCoordinate Go/No-Go assessment with Italian commercial leadership/sales team, bid strategy, product and lot selection, pricing approvals, required documentation, clarifications and final review.\n\nWork with Sales, Regulatory Affairs, Quality, Customer Experience, Pricing, Finance, Technical Service and other contributors to obtain accurate and approved inputs on time.\n\nPrepare and submit complete, accurate and timely responses through the relevant Italian procurement portals; preserve submission evidence and final tender records.\n\nPerform a final compliance review to reduce administrative exclusion, technical non-compliance and avoidable loss at tender and lot level.\n\nContractual review and risk management\nReview tender and draft-contract conditions, identify deviations from standard terms and assess commercial, operational, service, financial and compliance risks.\n\nCoordinate review and escalation of non-standard obligations with the appropriate internal stakeholders before commitment.\n\nEnsure equipment-related tender commitments are aligned with installation, maintenance, response-time and service-delivery capabilities.\n\nMaintain a clear record of accepted conditions, exceptions, clarifications, dependencies and implementation obligations.\n\nAward, implementation and contract lifecycle management\nRecord tender and lot-level outcomes, awarded products, prices, volumes, values, contract dates, extension options and reasons for wins, losses and no-bids.\n\nCoordinate structured handover of won tenders to Sales, Customer Experience, Finance, Supply Chain, Technical Service and other implementation owners.\n\nSupport timely customer and pricing setup so sales can begin as soon as the contract becomes effective.\n\nTrack actual sales and volume against contracted or customer-estimated value and identify underperformance, missed implementation steps or adoption gaps.\n\nMaintain renewal schedules and engage Sales teams sufficiently early to prepare retention and growth strategies.\n\nTrack price-review and indexation opportunities, notice periods and contractual conditions; coordinate actions with Sales, Pricing, Finance and Customer Experience.\n\nData, documentation and performance management\nOwn the quality and completeness of Italian tender data in relevant data capture systems including tender sharepoint\n\nMaintain the Italian tender documentation library, including administrative documents, local-language technical data sheets, certificates, clinical evidence, prior submissions, contracts and award information.\n\nWork with document owners to identify gaps, manage validity and ensure the latest approved version is available for use.\n\nMaintain structured data for tender, product/lot and contract performance reporting, including pipeline, participation, outcome, value, execution and renewal metrics.\n\nPrepare regular management updates, analyze tender outcomes and pricing data, and convert insights into practical improvement actions.\n\nCross-country collaboration\nShare Italian best practices and tender intelligence with the wider Tender Office.\n\nProvide occasional tender support outside Italy when required, applying common processes while respecting local legal, language and market requirements.\n\nContribute to continuous improvement of templates, workflows, AI-enabled tools, reporting and tender governance.\n\nTravel:\nJob might require up to 30% of travel, to occasionally get in touch with relevant stakeholders or Purchasing Centers (Regions, Hospitals, Local Health, authorities)\n\n Knowledge, Skills and Abilities:\nStructured, disciplined and effective working style, with the ability to manage multiple tenders and deadlines simultaneously.\nStrong project-management capability and confidence coordinating contributors across a matrix organization without direct authority.\nExcellent attention to detail, risk awareness and commitment to submission quality.\nCommercial mindset with the ability to connect tender work to participation, revenue, margin, customer strategy and market-share growth.\nAdvanced Microsoft Excel skills, including structured data management, analysis, lookups, pivot tables and reporting.\nProficiency with Microsoft 365 productivity tools and experience using digital collaboration and workflow tools.\nExperience using AI tools for document analysis, requirement extraction, data analysis, content management or productivity improvement.\nAbility to analyze tender outcomes, product/lot results and pricing data to identify patterns and improve future effectiveness.\nWorking knowledge of SharePoint and Dynamics 365 CRM is beneficial but not required.\nExcellent written and verbal communication skills in Italian and English.\nProven experience in a matrix organization - preferably international\nFlexible, collaborative mindset and willingness to support tender activity outside Italy when required.\n\nEssential Market & Platform Knowledge:\nDemonstrated knowledge of Italian public procurement and tender law, healthcare procurement practices and public submission requirements.\nHands-on experience with Italian e-procurement portals and submission processes, including Consip / MePA and relevant regional platforms.\nExperience with third-party Italian tender monitoring and management services or platforms, including Telemat or comparable solutions.\nAbility to monitor legislative, administrative and platform changes and translate requirements into practical tender processes.\nKnowledge of medical devices, fertility, laboratory products or regulated healthcare markets is strongly preferred.\n\nExperience:\n3+ years of relevant experience in Italian public tenders, procurement, bid management, contracts or complex cross-functional project delivery.\nExperience in healthcare, medical devices, life sciences or another regulated industry is preferred.\nProven experience preparing and submitting tenders through Italian public procurement portals is essential.\nExperience coordinating pricing, contractual review, technical documentation and cross-functional approvals is strongly preferred.\nEducation:\nBachelor’s or master’s degree in business, public procurement management, supply chain and procurement management, public or commercial law, project management or a related discipline.\nAlternatively, substantial relevant tender, public-procurement or project-management experience supported by appropriate professional qualifications or diplomas.\nAs an employee of CooperSurgical, you'll receive a competitive total compensation plan. Your recruitment team will be able to share more information about any variable pay opportunity and benefit package that accompanies this role. The good faith estimate of the salary range for this role is 32.252 to 43.002 Euro annually. The actual amount offered is determined by a number of factors including but not limited to location, skills and experience.","description_format":"text","description_chars":10432,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Italian","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Eyewear","Women’s Health & Maternity","Fertility & IVF"],"lifecycle":[{"event":"open","at":"2026-10-30T14:42:31Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":26,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/coopercompanies-tender-specialist","json_url":"https://alion.io/job/coopercompanies-tender-specialist.json","meta":{"generated_at":"2026-11-04T15:20:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23370,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2859488},"rest":"https://alion.io/mcp/rest/get_company?id=2859488"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcoopercompanies-tender-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcoopercompanies-tender-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcoopercompanies-tender-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/coopercompanies-tender-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcoopercompanies-tender-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3527325}},{"tool":"search_jobs","arguments":{"company":"coopercos.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3527325},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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