{"id":542799,"url":"https://alion.io/job/coopervision-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":1774400,"name":"CooperVision","domain":"coopervision.com","url":"https://alion.io/company/coopervision-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Puerto Rico"],"countries":["PR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":103000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1080},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-06-10T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-02T19:53:42Z","board_verified":false,"closed_at":"2026-10-02T19:53:42Z","days_open":114,"trust":{"level":"stale","repost_count":1,"flags":["stale"],"days_open":114},"description":"CooperVision (CVI), is actively recruiting a Senior Administrative Assistant. This role will provide personalized administrative support to several CVI Global Leaders, handling a variety of critical and confidential tasks related to their work life and communications. The role requires a keen eye for detail, excellent organizational skills, and the ability to manage projects effectively in a timely manner. Position is based in Juana Diaz, Puerto Rico\nKey Job Responsibilities\nServe as a seamless conduit between executives, leadership teams, and senior management, ensuring the utmost integrity and discretion in handling confidential information while maintaining a professional demeanor across various communication channels.\nCultivate and sustain robust relationships with individuals and stakeholders, at all organizational levels, both internal and external, fostering a collaborative environment.\nEfficiently coordinate, manage, and proactively anticipate the complex calendars and schedules of executives, liaising with teams, cross-functional stakeholders, and external partners.\nCraft and customize routine and ad-hoc correspondence, memorandums, presentations, and reports to meet the specific needs and preferences of executives.\nRecord and manage department meeting minutes, ensuring timely follow-up on action items identified by supported executives.\nSafeguard customer confidence and uphold operational integrity by maintaining strict confidentiality in handling sensitive information.\nOversee executives' schedules, including meeting, conference, and teleconference arrangements, as well as coordinating national and international travel logistics.\nAct as the primary point of contact between executives and internal/external clients, ensuring effective communication and resolution of inquiries.\nDrive operational efficiency by scheduling and assigning administrative projects and expediting work results to meet organizational objectives.\nContribute collaboratively to team efforts by achieving related results and supporting colleagues as needed.\nCoordinate external visits for executives, managing logistics and ensuring smooth and professional experience for guests.\nAnalyze and revise systems and procedures, considering operational practices, recordkeeping, form controls, office layout, and budgetary requirements, implementing changes for continuous improvement.\nResolve administrative challenges by coordinating report preparation, analyzing data, and identifying effective solutions.\nUndertake reception duties, including receiving calls, taking messages, and efficiently routing correspondence.\nManage the end-to-end process of executive expense reports, ensuring accuracy and timely completion.\nProduce comprehensive reports, presentations, and briefs to support executives in decision-making processes.\nOther duties as assigned. \nMinimum Requirements\nHighly proficient in utilizing MS Office tools and overall technology for enhanced productivity and efficiency in administrative support provided. \nWorking knowledge of existing software and applications such as travel, expense reporting, and procurement, among others. \nFully bilingual (English/Spanish) with superior/advanced oral and written proficiency in both languages.\nExceptional verbal and written communication skills, demonstrating clarity, effectiveness, and assertiveness maintaining composure and flexibility in diverse situations.. \nOutstanding organizational and project support abilities, ensuring efficient task execution and goal attainment.\nProven capability to establish meaningful relationships across all organizational levels.\nAdherence to discretion and confidentiality in handling sensitive matters.\nExemplary reporting, presentation, planning, and time management skills.\nStay current with advancements in office tools and applications to optimize work processes.\nExceptional multitasking and prioritization skills to manage daily workload effectively.\nExpertise in handling travel, large executive / leadership team meetings globally and event logistics for seamless outcomes. \nExcellent interpersonal skills, coupled with high motivation, self-initiative, and a strong sense of responsibility.\nTeam-oriented and service-driven, emphasizing the importance of collaborative relationships with colleagues.\n\nExperience:\nFive (5) years of experience as an Executive / Administrative Assistant required, supporting senior management (GM and/or director level) required. Exposure to a global setting, matrixed environment and regulated industry strongly preferred. \nProven track record of successful administrative support, showcasing a depth of experience and competence in managing tasks related to high-level executives.\nMastery of administrative processes and responsibilities, with a focus on delivering exceptional support to senior management.\nEducation:\nBachelor’s Degree required. Business Administration, Office Administration, or related fields highly preferred. \n“We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.”","description_format":"text","description_chars":5276,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Puerto Rico","iso":"PR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Eyewear","Optometry & Optical Stores"],"lifecycle":[{"event":"open","at":"2026-09-08T09:46:24Z"},{"event":"close","at":"2026-09-15T10:45:22Z"},{"event":"reopen","at":"2026-09-24T23:32:39Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 15 · green card filings: 2","filings_12m":15,"filings_prev_12m":8,"green_card_filings_12m":2,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/coopervision-senior-administrative-assistant","json_url":"https://alion.io/job/coopervision-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-20T02:51:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3152,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1774400},"rest":"https://alion.io/mcp/rest/get_company?id=1774400"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcoopervision-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcoopervision-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcoopervision-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/coopervision-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcoopervision-senior-administrative-assistant"}]}