Warehouse Operations Associate

Warehouse and Distribution Coordinator

Job Description

Position Summary

The Warehouse & Receiving Coordinator is responsible for coordinating daily warehouse and receiving activities to ensure the accurate, safe, and efficient flow of materials throughout the facility. This position serves as a key link between Receiving, Inventory, Purchasing, Production, Quality, and Logistics.

The ideal candidate is a hands-on, highly organized individual who can effectively balance physical warehouse responsibilities with system transactions, documentation, inventory control, and cross-functional communication. This position requires strong attention to detail, a sense of urgency, and the ability to identify and resolve issues before they disrupt operations.

Essential Duties & Responsibilities

Receiving & Incoming Material

• Coordinate and process all incoming material and deliveries.
• Unload trucks and safely move materials using forklifts and other material-handling equipment.
• Verify incoming shipments against purchase orders, packing slips, and other receiving documentation.
• Inspect shipments for visible damage, shortages, overages, or incorrect material.
• Accurately complete receiving transactions within the ERP system.
• Properly identify, label, and route received material to the appropriate warehouse, inspection, production, or staging location.
• Coordinate with Quality when material requires incoming inspection or additional review.
• Communicate receiving discrepancies promptly to Purchasing, Quality, Logistics, and other appropriate departments.
• Maintain organized receiving and staging areas and prevent material from remaining unidentified or unprocessed.

Warehouse & Material Control

• Maintain accurate inventory locations and ensure material is properly identified and stored.
• Pick, stage, and deliver materials required for production, assembly, customer orders, and other operational needs.
• Perform material movements and system transactions accurately and in a timely manner.
• Support cycle counting and physical inventory activities.
• Research and assist in resolving inventory discrepancies.
• Monitor warehouse locations for incorrect, unidentified, damaged, or misplaced inventory.
• Maintain FIFO or other required material-rotation practices where applicable.
• Assist with Kanban, safety stock, and point-of-use inventory replenishment.
• Maintain clear aisles, designated storage locations, and an organized warehouse environment.
• Identify opportunities to improve warehouse space utilization and material flow.

Order Picking, Packaging & Shipping Support

• Pick material accurately according to sales orders, work orders, transfer requirements, or other documentation.
• Verify part numbers, quantities, condition, and documentation before material leaves the warehouse.
• Package and protect parts and equipment appropriately for movement or shipment.
• Assist with palletizing, wrapping, strapping, labeling, and other packaging requirements.
• Stage completed orders in designated areas for shipment.
• Support outbound shipping activities as required.
• Coordinate closely with Logistics to ensure material is ready when scheduled for shipment.

ERP & Inventory Transactions

• Accurately complete receiving, inventory movement, picking, staging, and other warehouse transactions within the ERP system.
• Research transaction discrepancies between physical inventory and system inventory.
• Maintain accurate material locations and inventory records.
• Review open receipts, incomplete transactions, and other exceptions requiring follow-up.
• Ensure warehouse transactions are completed promptly so inventory information remains reliable for Planning, Purchasing, Production, Sales, and Logistics.

Coordination & Communication

• Serve as a primary point of coordination for warehouse and receiving activities.
• Communicate material shortages, receiving issues, damaged material, inventory discrepancies, and other concerns promptly.
• Work cross-functionally with Purchasing, Production, Scheduling, Quality, Customer Service, Sales, and Logistics.
• Prioritize incoming and outgoing material based on production and customer requirements.
• Follow up on open issues through resolution rather than simply identifying the problem.
• Provide clear and professional communication regarding material status and warehouse priorities.
• Support urgent requests while maintaining accuracy and established processes.

Safety, Quality & Continuous Improvement

• Follow all company safety procedures and material-handling requirements.
• Safely operate forklifts, pallet jacks, and other warehouse equipment.
• Maintain clean, organized, and safe receiving and warehouse areas.
• Support 5S, Lean Manufacturing, ISO, and continuous-improvement initiatives.
• Identify opportunities to reduce unnecessary material movement, handling, searching, and processing time.
• Participate in root-cause analysis and corrective actions related to inventory or warehouse issues.
• Promote accountability, accuracy, teamwork, and continuous improvement throughout warehouse operations.

Qualifications

Required

• High school diploma or equivalent.
• Previous warehouse, receiving, inventory control, logistics, or manufacturing experience.
• Forklift experience and ability to safely operate material-handling equipment.
• Experience receiving, picking, packaging, staging, and handling materials.
• Basic computer skills and experience working within an ERP, inventory, or warehouse-management system.
• Strong organizational and time-management skills.
• Excellent attention to detail and commitment to inventory accuracy.
• Strong verbal and written communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced manufacturing environment.
• Ability to work independently while effectively supporting a cross-functional team.
• Demonstrated ability to identify problems, research discrepancies, and follow issues through resolution.

Preferred

• 2-5 years of warehouse, receiving, logistics, or inventory-control experience in a manufacturing environment.
• Experience with QAD, SAP, or a similar ERP system.
• Experience with cycle counting and inventory reconciliation.
• Experience working within an ISO-certified manufacturing environment.
• Familiarity with Lean Manufacturing and 5S principles.
• Experience handling both small parts and larger industrial components or equipment.

Who we are:

Coperion (www.coperion.com) is a global industry and technology leader in process technology serving a variety of end markets, including plastics, plastics recycling, food, pet food, pharmaceuticals, cosmetics, chemical, battery, and mineral industries. Every day, our teams of experts create individual, high-quality process technologies and systems optimized for the best end products, highest efficiency, and sustainability. Coperion is a business unit of Hillenbrand.

Hillenbrand (www.hillenbrand.com) is a global industrial company that provides highly engineered, mission-critical processing equipment and solutions to customers in over 100 countries around the world. Our portfolio is composed of leading industrial brands that serve large, attractive end markets, including durable plastics, food, and recycling. Guided by our Purpose - Shape What Matters For Tomorrow™ - we pursue excellence, collaboration, and innovation to consistently shape solutions that best serve our associates, customers, communities, and other stakeholders.

EEO: The policy of Hillenbrand Inc. is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, Hillenbrand Inc. and our operating companies are committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected] . In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. At Hillenbrand, everyone is welcome to apply and "Shape What Matters for Tomorrow".