{"id":1944532,"url":"https://alion.io/job/copt-defense-properties-property-coordinator","title":"Property Coordinator","company":{"id":2372965,"name":"COPT Defense Properties","domain":"copt.com","url":"https://alion.io/company/copt","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-08T05:49:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chantilly, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":86000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1375},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T17:57:17Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-08T20:35:05Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Required to maintain and carry appropriate Government credentials.\nPOSITION SUMMARY:\nProvide direct administrative support to assigned portfolio’s Property Management and Technical teams including but not limited to: telephone and email support, invoice/purchase order processing, contractor and tenant file maintenance, contract document preparation and monitoring, coordinating tenant request for services, and maintaining filing systems. Assist the Property Manager and/or Senior Property Manager with operational activities and management of assigned buildings. Acquire and demonstrate strong working knowledge of tenants and the portfolio’s operating budget. Maintain high quality customer service for tenant requests including issue resolution.\nESSENTIAL FUNCTIONS:\n1. Tenant Relations -\nProvide customer service to tenants by receiving tenant calls and coordinating requests for services.\nFollow up with tenants to ensure satisfaction with completed work order requests and/or provide conference service coordination.\nResolve tenant complaints independently, promptly and appropriately and escalate as needed to the Senior/Property Manager.\nProvide emergency and safety information to tenants.\nCoordinate the scheduling of evacuation drills, etc.\nPrepare proposals and invoices for additional services and utilities.\nCoordinate security access information requests and emergency contacts lists.\nCoordinate Activation/deactivation property access cards.\n2. Coordination - Lead and coordinate the following activities:\nPrepare letters, memos, spreadsheets, purchase order requests for bids and operating procedures.\nOrder uniforms and provide technology support.\nOrder office supplies.\nPlan office events, lunches, meetings and business travel.\nMaintain office equipment and equipment service agreements.\nMaintain lease files and other files.\nAdminister the automated work order system and train new engineers on using the software.\nMaintain property information to include license agreements, vendor/contractor lists, emergency procedures, equipment lists, inventory lists and employee lists.\n3. Operations Support -\nReview tenant service requests daily.\nInspect properties on a regular basis to ensure proper maintenance and quality of service.\nReport inspection findings to the Senior/Property Manager and assist with appropriate next steps.\nReview and recommend subcontracts for services including but not limited to maintenance, landscaping, janitorial, etc.\nAssist with specifications preparation, soliciting bids, analyzing and recommending approval for subcontracts.\nAcquire proper authorizations, collect COI (Certificates of Insurance) and enforce compliance.\nDevelop and/or maintain property manual within portfolio.\n4. Financial Planning & Accounting -\nAssist the Senior/Property Manager with preparation and adherence to portfolio operating budgets.\nMonitor all building expenses.\nAssist the Senior/Property Manager in processing tax, insurance, lease, rent and other billings to tenants.\nMonitor and process invoices and purchase orders in Voyager in a timely manner and in accordance with company guidelines.\nObtain documentation (W9) for new vendors and establish in Voyager.\nResearch invoices and follow-up with vendors as needed. \nSECONDARY RESPONSIBILITES:\nPerform other job-related duties as assigned.\nMay be responsible for providing work direction to Administrative Support staff.\nQUALIFICATIONS:\nEducation -\nMinimum High School Diploma or equivalent.\nAssociates Degree or equivalent experience preferred.\nFurther Training - Pursuit of BOMA Real Property Administrator (RPA) and/or IREM Certified Property Manager preferred.\nProfessional Experience - Minimum 3 years of experience in property management or real estate.\nComputer Skills -\nPC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.\nAbility to adapt to new or changing software programs.\nMobility - Frequent travel between Datacenters for property inspections, tenant meetings and vendor meetings.\nOther Requirements -\nExceptional organizational skills.\nExcellent interpersonal and customer service skills.\nStrong verbal and written skills.\nWorking knowledge of operational budgets.\nRequired to carry appropriate Datacenter site credentials.\nMay be required to carry and maintain appropriate government credentials.","description_format":"text","description_chars":4412,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":3,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management"],"lifecycle":[{"event":"open","at":"2026-10-06T05:39:16Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.81,"p_room":0.9,"age_days":13,"expected_fill_days":30,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-08T05:49:30Z"},"pay":null,"html_url":"https://alion.io/job/copt-defense-properties-property-coordinator","json_url":"https://alion.io/job/copt-defense-properties-property-coordinator.json","meta":{"generated_at":"2026-10-09T00:22:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":443,"day_limit":5000,"remaining_today":4557,"minute_limit":60,"resets_at":"2026-10-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2372965},"rest":"https://alion.io/mcp/rest/get_company?id=2372965"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcopt-defense-properties-property-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcopt-defense-properties-property-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcopt-defense-properties-property-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/copt-defense-properties-property-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcopt-defense-properties-property-coordinator"}]}