{"id":1436494,"url":"https://alion.io/job/copyright-administrative-assistantfront-desk","title":"Administrative Assistant/Front Desk","company":{"id":1872845,"name":"Copyright","domain":"ilisagvik.edu","url":"https://alion.io/company/ilisagvik","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"C","score":68,"open_postings":17,"ghost_share":0.529,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-01T17:18:10Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":9},"description":"REPORTS TO:Dean of Administration\nWORK SCHEDULE:Monday through Friday 8:30am - 5:00pm\nCOMPENSATION:$33.09/hour + DOE + Benefits, Non-Exempt Permanent Full-Time Position\nCLOSINGDATE: Until Filled\nIlisagvik Collegeis rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within IlisagvikCollege and our community partners.\n\nSUMMARY OF POSITION: \nThe Administrative Assistant/Front Desk is responsible for front desk reception and providing comprehensive administrative support to the President’s Office and the Office of the Dean of Administration. This role serves as the first point of contact for visitors and callers, while also supporting internal processes such as correspondence, scheduling, event coordination, and document processing. The position requires a high level of professionalism, confidentiality, and the ability to work effectively in a multicultural environment.\nESSENTIAL DUTIES AND RESPONSIBILITIES: \nFront Desk & Reception\nGreets and assists visitors and callers, providing general College information and directing inquiries appropriately.\nMaintains the front desk area, guest register, and issues visitor badges.\nReceives faxes, relays messages, and ensures timely communication to appropriate personnel.\nMaintains cleanliness of the lobby and common areas, including the coffee station.\nScreens calls and schedules appointments and meetings as needed.\nAdministrative Support\nPrepares correspondence, reports, and general communications for the President’s Office and Dean of Administration.\nAssists in filing, record-keeping, and distribution of letters and parcels.\nProcesses monthly credit card reconciliations, personnel requisitions, and personnel action forms.\nAssists with document preparation and filing for state, federal, and local agencies, including contracts, grants, and regulatory documents.\nMaintains departmental records and supports special projects as assigned.\nCross-Functional & Collaborative Support\nCross-trains with the Bookstore to provide backup coverage when needed.\nAttends departmental meetings and prepares reports or meeting minutes as required.\nAssists with event planning, coordination, and execution of special projects.\nGeneral Responsibilities\nMaintains a high level of confidentiality with all records and information.\nComplies with College policies, procedures, and administrative directives, as well as all applicable state, federal, and local regulations.\nPerforms other related duties as assigned.\nKNOWLEDGE/SKILLS/ABILITIES:\nProficiency in Microsoft Office (Word, Excel) and general office technology.\nStrong interpersonal and communication skills, with the ability to work effectively in a multicultural environment.\nAbility to pass a pre-employment background check.\nDemonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.\nAbility to interpret and represent North Slope community values, customs, and beliefs for the College.\nAbility to interpret and represent College actions and Western institutions to the North Slope community.\nAbility to support Iḷisaġvik College’s mission.\nEDUCATION/CERTIFICATES/EXPERIENCE [Required]:\nHigh School graduate or equivalent.\nMinimum of one (1) year of administrative or clerical experience.\nEDUCATION/CERTIFICATES/TRAINING [Preferred]:\nAssociate’s degree or equivalent.\nValid driver’s license.\nPHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nENVIRONMENTAL CONDITIONS: The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.\nBENEFITS:\nLeave - 16 paid holidays and up to 36 days of paid leave\nRetirement - IlisagvikCollege is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.\nHealth Insurance -IlisagvikCollege is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.\nLife Insurance - Ilisagvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.\nAdditional supplemental or voluntary retirement, life insurance, disability benefits offered.\nIf any questions, please contact \nIlisagvik College is a Drug Free Workplace and Equal Opportunity Employer","description_format":"text","description_chars":6016,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-29T03:24:11Z"}],"liveness":{"score":45,"band":"ok","label":"Likely open","p_open":1,"p_active":0.497,"p_room":0.9,"age_days":9,"expected_fill_days":15,"reasons":["conf:20","stale_co","win:mid","comp:junior"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":66000,"is_top_pay":true},"html_url":"https://alion.io/job/copyright-administrative-assistantfront-desk","json_url":"https://alion.io/job/copyright-administrative-assistantfront-desk.json","meta":{"generated_at":"2026-10-01T20:38:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3057,"day_limit":5000,"remaining_today":1943,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}