{"id":1726646,"url":"https://alion.io/job/corgan-administrative-assistantreceptionist-2","title":"Administrative Assistant/Receptionist","company":{"id":1880883,"name":"Corgan","domain":"corgan.com","url":"https://alion.io/company/corgan-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Antonio, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T22:16:39Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-24T13:15:19Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Overview\nAt Corgan we are passionate about great design but the best thing we build is each other. Corgan is an in-office work environment. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive in office environment that provides significant career advantages. You’ll find room to grow, freedom to explore - and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.\nCorgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our San Antonio team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.\nResponsibilities\nHelp maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors\nServe as the primary receptionist, greeting scheduled visitors, directing them to the appropriate area or person, and creating a professional experience\nProcess expense statements for leaders in the studio\nCoordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, and refreshments. Maintain conference room appearance following scheduled meetings\nPlan, coordinate, communicate, and maintain calendars for office events, team gatherings, visitor activities, and community volunteer initiatives\nCoordinate with building management for special events, loading dock access, and maintenance requests. Support related building access needs, including visitor notifications and badges for employees and new hires\nSupport local onboarding coordination for new hires, helping ensure first-day logistics are prepared, and the employee feels welcomed and oriented to the team and office\nCompose and type routine correspondence, AIA contracts, meeting memos, and letters\nTranscribe memos, letters and field reports as requested\nAnswer and screen telephone calls and arrange conference calls\nCoordinate business travel for staff members on the teams, including flights, car rentals, hotels and other reservations as necessary\nPrepare intra- and inter-office mail, outgoing mail and correspondence, including email, couriers, and deliveries\nAssist with team marketing efforts, including creating and/or editing presentations, printing boards, updating resumes and submitting proposals\nAssist with special projects and research as needed\nOrder, receive, inventory, and restock office and pantry supplies, including beverages and related items\nMaintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials\nSchedule and manage Lunch-and-Learn presentations with vendors, suppliers and consultants\nQualifications\nThis role is an in-office position\nStrong organizational and communication skills, with high attention to detail and a “can-do” attitude\nAbility to multitask, manage competing priorities, and adapt to changing needs\nBachelor’s or Associate degree preferred, along with 4+ years’ experience; or an equivalent combination of education and experience\nProficient Microsoft Office skills required\nPersonable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience\nComfortable interacting regularly with employees, clients, visitors, vendors, and suppliers\nProactive and flexible, with a willingness to step in and help with a variety of office and team needs\nPrior experience in a people-facing role is preferred\nAbility to occasionally flex schedule to support early meetings or after-hours office events, as needed\nThis position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.\nCorgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.\nJoin Corgan and help make amazing places at a place that makes you amazing!\n*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio for review of your application will be delayed.*\nEOE/M/F/Disability/Vet","description_format":"text","description_chars":4990,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T22:16:39Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.472,"p_room":0.35,"age_days":21,"expected_fill_days":7,"reasons":["conf:1","win:tail"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/corgan-administrative-assistantreceptionist-2","json_url":"https://alion.io/job/corgan-administrative-assistantreceptionist-2.json","meta":{"generated_at":"2026-10-24T16:41:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24170,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1880883},"rest":"https://alion.io/mcp/rest/get_company?id=1880883"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcorgan-administrative-assistantreceptionist-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcorgan-administrative-assistantreceptionist-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcorgan-administrative-assistantreceptionist-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/corgan-administrative-assistantreceptionist-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcorgan-administrative-assistantreceptionist-2"}]}