{"id":2389209,"url":"https://alion.io/job/cornell-university-administrative-assistant-iv","title":"Administrative Assistant IV","company":{"id":13209,"name":"Cornell University","domain":"cornell.edu","url":"https://alion.io/company/cornell","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":12,"ghost_share":0,"stale_share":0.583,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ithaca, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":53000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false},{"name":"Zoom","optional":false},{"name":"Dropbox","optional":true},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-12T20:45:49Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-28T08:34:04Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Administrative Coordinator, University Major Gifts\nAboutUniversity Major Gifts\nThe University Major Gifts team within Cornell's Alumni Affairs & Development division advances the university's philanthropic mission by cultivating and securing major charitable gifts. The Administrative Assistant supports 3-4 Major Gift Officers who manage portfolios of donors and prospective donors with the capacity to contribute between $250,000 and $10 million. The role helps ensure efficient donor engagement and administrative operations that support successful fundraising efforts.\nThe Opportunity\nThe Administrative Coordinator, University Major Gifts provides comprehensive support to 4-6 University Major Gift Officers (MGOs) who manage donor portfolios with the potential for gifts of $250,000 or more. Key responsibilities include MGO data coordination, presidential acknowledgements, work-plan processing, and travel and expense support. This role also assists with data analysis for the University Major Gifts team-gathering, synthesizing, and formatting information into reports for department leadership and individual MGOs. The incumbent will serve as the team's data integrity lead, training administrative assistants on data standards and systems and conducting regular data quality reviews. The role also provides event and meeting logistics support and requires strong technical proficiency with a variety of software applications.\nKey Responsibilities\nPerform comprehensive data entry and management for Major Gift prospects using PeopleSoft, including solicitations, visits, stewardship, nominations, and events; support OBIEE and Tableau reporting, prospect tracking, and work-plan data entry processes.\nServe as the team's data integrity lead - identifying data patterns, developing and leading training on data entry standards for administrative assistants, guiding onboarding, and conducting regular data quality reviews in collaboration with the support team lead.\nServe as a reference on division data entry policies and procedures for Major Gift Officers, administrative assistants, and leadership.\nAssist with gift tracking and resolve accounting-related questions in coordination with Advancement Services.\nProvide travel coordination support for Major Gift Officers using Concur, including itineraries, account codes, travel profiles, and logistics consultation.\nDeliver administrative and technical support for Microsoft Office applications, including correspondence, invitation lists, stewardship mailings, and proofreading donor-related materials such as proposals and reports.\nSupport event planning and logistics for on- and off-campus events, including invitation design, RSVP tracking, reporting, and coordination of catering and supplies.\nManage calendaring in Outlook, schedule Zoom meetings, and coordinate daily mail distribution, filing, and processing of gift checks and documents; maintain accurate routing and distribution of electronic and paper records.\nProvide coverage for colleagues, contribute to team effectiveness by attending meetings and sharing ideas, and assist with department-wide projects and initiatives as needed.\nParticipate in ongoing training and professional development, ensure compliance with university policies and required trainings, and take on additional assigned duties as needed.\nWhat We Need\nA cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.\nAssociate's degree and 2-4 years of relevant experience, or an equivalent combination of education and experience.\nStrong interpersonal and customer service skills, with the ability to build positive relationships with diverse stakeholders, including donors, alumni, faculty, and staff.\nExceptional attention to detail with strong organizational and project management skills; ability to manage multiple priorities efficiently in a fast-paced environment.\nEffective time-management skills with the ability to meet deadlines, prioritize tasks, and work collaboratively across teams.\nHighly self-motivated with strong problem-solving skills; demonstrates initiative and the ability to anticipate needs and act independently.\nProven ability to thrive in a complex, dynamic environment; adaptable to changing priorities while maintaining a positive, can-do attitude.\nExcellent written and verbal communication skills, including strong proofreading abilities and attention to tone and detail.\nStrong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and demonstrated ability to learn new software platforms quickly; experience with database management and CRM systems is a plus.\nDemonstrated ability to handle sensitive and confidential information with discretion and professionalism.\nExperience providing logistical support for meetings and events, both in-person and virtual, with an understanding of AV/technical equipment setup.\nAbility to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.\nIt Would Be a Bonus if You Have Any of the Following\nBachelor’s degree or equivalent.\nExperience working in fundraising or related field.\nAdvanced Excel, Zoom, Concur, and PowerPoint skills. \nBasic HTML skills.\nKnowledge of fundraising principles and systems, including PeopleSoft, OBIEE, Tableau.\nImportant Notes About Applying\nA cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.\nThis position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week.\nThere is no relocation assistance available for this position.\nThere is no visa sponsorship available for this position.\nRewards and Benefits\nThis position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. \nCornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.\nOur benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.\nOur leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell\nCornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell\nFollow this link to learn more about the Total Rewards of Working at Cornell:\nTotal Rewards | Working at Cornell.\nVisa sponsorship is not available for this position.\nRelocation Assistance is not available for this position.\nUniversity Job Title:\nAdministrative Asst IVJob Family:\nAdministrationLevel:\nDPay Rate Type:\nHourlyPay Range:\n$26.41 - $30.69Remote Option Availability:\nHybridCompany:\nEndowedContact Name:\nBrad StockContact Email:\n Titles and Pay Ranges:\nNon-Union Positions\nNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:\nPrior relevant work or industry experience\n\nEducation level to the extent education is relevant to the position\n\nUnique applicable skills\n\nAcademic Discipline\n\nTo learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.\nUnion Positions\nThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.\nCurrent Employees:\nIf you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.\nOnline Submission Guidelines:\nMost positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.\nEmployment Assistance:\nFor general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .\nIf you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at .\nApplicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .\nNotice to Applicants:\nPlease read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.\nEEO Statement:\nCornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.\nCornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.\n2026-10-12","description_format":"text","description_chars":11811,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Professional development","Relocation assistance","Wellness"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-12T20:45:49Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.565,"p_room":0.9,"age_days":15,"expected_fill_days":25,"reasons":["conf:3","stale_co","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/cornell-university-administrative-assistant-iv","json_url":"https://alion.io/job/cornell-university-administrative-assistant-iv.json","meta":{"generated_at":"2026-10-28T16:40:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13209},"rest":"https://alion.io/mcp/rest/get_company?id=13209"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcornell-university-administrative-assistant-iv"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcornell-university-administrative-assistant-iv"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcornell-university-administrative-assistant-iv"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cornell-university-administrative-assistant-iv\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcornell-university-administrative-assistant-iv"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2389209}},{"tool":"search_jobs","arguments":{"company":"cornell.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2389209},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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