{"id":1421968,"url":"https://alion.io/job/cornell-university-temporary-administrative-coordinator","title":"Temporary Administrative Coordinator","company":{"id":13209,"name":"Cornell University","domain":"cornell.edu","url":"https://alion.io/company/cornell","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ithaca, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Dropbox","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-28T22:45:16Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-15T05:22:22Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Cornell Research & Innovation has an immediate opening for an administrative coordinator with the Administration for Research Centers (ARC) group. This is a full-time temporary position with benefits and an expected appointment term of 12 months. \nThe position will provide high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.\nKey responsibilities of the position:\nServe as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.\nAct as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.\nProvide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.\nCoordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.\nArrange domestic and international travel, prepare itineraries, and process travel reimbursements.\nManage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.\nMaintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.\nSupport grant proposal preparation by organizing application materials and maintaining grant records.\nCoordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.\nAboutResearch & Innovation\nResearch & Innovation (R&I) supports and advances Cornell’s research and scholarly activities by providing cutting-edge facilities, expertise, and collaborative partnerships that drive innovation and impact. R&I helps secure external funding, promotes interdisciplinary research, ensures regulatory compliance, and facilitates the commercialization of research through startups and entrepreneurship. R&I is also committed to fostering an inclusive, welcoming, and supportive workplace. Administration for Research Centers (ARC) provides administrative support to research facilities, laboratories, institutes, and centers within Research & Innovation.\nWhat We Need\nSend us a cover letter and resume telling us why you are interested in this position and how your experience and qualifications match the position requirements. Your letter is an important part of your application. Visa sponsorship is not available for this position.\nWhen evaluating your candidacy, we will look for evidence of the following:\nAssociate's degree with 2-4 years of administrative or office experience, or an equivalent combination of education and experience.\nProficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes.\nStrong ability to work independently while contributing effectively as part of a collaborative team.\nExcellent organizational, time management, and multitasking skills with exceptional attention to detail.\nStrong written, verbal, and interpersonal communication skills.\nPositive, proactive, and customer-service-oriented approach to work.\nAbility to adapt to changing priorities, policies, and procedures in a fast-paced environment.\nExperience modeling values that support inclusion, belonging, and wellbeing.\nAbility to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.\nIf you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.\nExperience with Cornell Travel and Procurement systems preferred: Concur, IWantDocs, and Eshop.\nSuccess Factors: A strong candidate will be experienced and adaptable, with the ability to manage multiple tasks and deadlines, working both independently and collaboratively within a small cross-functional team under the guidance of the ARC Director and Center Directors and Managers.\nOther Information\nThis position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week. The successful candidate must be willing to work on campus as needed based on departmental needs. The final work schedule will be established in collaboration with the supervisor.\nThis is a full-time (39 hours/week) temporary position. Core hours are Monday through Friday, 9:00 a.m. to 4:00 p.m. \nThis temporary position is eligible for Cornell's endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.\nAnticipated hourly wage will be $26.41-$29.40.\nUniversity Job Title:\nTemporary Administrative AssistantJob Family:\nTemporary AdministrationLevel:\nNo Grade - HourlyPay Rate Type:\nHourlyPay Range:\nRefer to Posting LanguageRemote Option Availability:\nHybridCompany:\nContact Name:\nKathy McKeeContact Email:\n Titles and Pay Ranges:\nNon-Union Positions\nNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:\nPrior relevant work or industry experience\n\nEducation level to the extent education is relevant to the position\n\nUnique applicable skills\n\nAcademic Discipline\n\nTo learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.\nUnion Positions\nThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.\nCurrent Employees:\nIf you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.\nOnline Submission Guidelines:\nMost positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.\nEmployment Assistance:\nFor general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .\nIf you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at .\nApplicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .\nNotice to Applicants:\nPlease read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.\nEEO Statement:\nCornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.\nCornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.\n2026-09-28","description_format":"text","description_chars":9371,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-28T22:45:16Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.721,"p_room":0.75,"age_days":16,"expected_fill_days":22,"reasons":["conf:0","velocity","win:late","comp:junior,brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":true},"html_url":"https://alion.io/job/cornell-university-temporary-administrative-coordinator","json_url":"https://alion.io/job/cornell-university-temporary-administrative-coordinator.json","meta":{"generated_at":"2026-10-15T10:03:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15125,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13209},"rest":"https://alion.io/mcp/rest/get_company?id=13209"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcornell-university-temporary-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcornell-university-temporary-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcornell-university-temporary-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cornell-university-temporary-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcornell-university-temporary-administrative-coordinator"}]}