{"id":3067575,"url":"https://alion.io/job/corpsafrica-executive-assistant-uganda","title":"Executive Assistant - Uganda","company":{"id":2288222,"name":"CorpsAfrica","domain":"corpsafrica.org","url":"https://alion.io/company/corpsafrica","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kampala, Uganda"],"countries":["UG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7500,"max_usd":15500,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-09-22T00:00:00Z","board_verified":false,"closed_at":null,"days_open":37,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":37},"description":"About CorpsAfrica:\n\nFounded in 2011, CorpsAfrica provides the opportunity for Africans to serve as volunteers in their own countries, along the lines of the Peace Corps model. We train college-educated young Africans and send them to live for up to one year in rural, high-poverty communities to facilitate small-scale, high-impact projects that are identified by local people. CorpsAfrica aims to promote a culture of public service in Africa by giving participants the opportunity to apply their education, skills, and energy toward helping their fellow citizens overcome extreme poverty. www.corpsafrica.org\n\nCorpsAfrica has steadily expanded operations from Morocco to Senegal, Malawi, Rwanda, Ghana, Kenya, Ethiopia, Uganda, The Gambia, Uganda, and South Africa. Having successfully proven the power and effectiveness of the model, CorpsAfrica has begun to attract funding, and so as we gear up for expansion, we seek to add motivated, capable, and highly effective staff to our team.\nOverview of the Position:\n\nThe Executive Assistant performs a variety of highly responsible and confidential secretarial and administrative duties for the Director of CorpsAfrica/Uganda. The Executive Assistant will be responsible for managing the CD’s schedule, Internal meetings , coordinating travel arrangements, handling incoming and outgoing communication, and performing a variety of administrative tasks to ensure the smooth and efficient operation of the Uganda office the Executive Assistant (EA) provides comprehensive administrative, logistical, and communication support to the Country Director (CD) and the CorpsAfrica Uganda team. This role ensures efficient office operations, coordination of meetings and events, and timely execution of organizational tasks. The EA serves as the central point of contact for internal and external communications, maintaining confidentiality and professionalism while supporting compliance and reporting requirements. \n\nClassification: Full time\n\nLocation: Kampala, Uganda\n\nReports To: Country Director\n\nSpecific responsibilities: \n\nAdministrative and Executive Support\n\nMaintain accurate and organized records, files, and correspondence.\nPrepare meeting notes, reports, presentations, and briefing documents.\nAssist with scheduling, calendar management, and coordination of appointments.\nSupport the planning and execution of events, workshops, and official meetings.\nRead and analyze incoming memos and submissions, and distribute them as needed.\nAct as a liaison between the CD and other departments or external stakeholders.\n\nLogistics and Operations\n\nCoordinate travel, transport, and accommodation for staff and visitors.\nTrack office supplies and manage procurement requests.\nLiaise with service providers to ensure timely delivery and documentation.\nMaintain vehicle and asset records under supervision.\n\nIT and Front‑Office Support\n\nSupport management of office IT equipment and troubleshooting minor issues.\nMaintain digital filing systems and ensure data security.\nHandle front‑office duties including visitor reception, phone calls, and correspondence.\nEnsure the office environment is organized and professional.\n\nGovernment donor and Compliance Support\n\nAssist in preparing and organizing documents for OPM and other government registrations.\nTrack compliance deadlines and maintain updated registration records.\n In coordination with other departments Support preparation of reports and documentation required for audits or renewals.\n\nHR and Staff Records\n\nMaintain staff attendance, leave tracking, and medical insurance records.\nSupport onboarding documentation for new staff and volunteers.\nAssist in updating personnel files and ensuring confidentiality.\n\nInternal Communications \n\nIn coordination with the Communications Officer support the CD with any related internal and external communication through drafting in social media engagement and digital archives.\nMaintain contact lists for media and partner organizations.\n\nAdditional Responsibilities: \n\nProvide support to the Accounts Officer :\n\nAssist in preparing payment requests, quotations, and procurement documentation.\nTrack supplier deliveries and maintain a simple register of purchase orders and invoices.\nCoordinate travel, transport, and accommodation logistics for staff and visitors.\nLiaise with vendors and service providers to ensure timely invoicing and payments.\nMaintain organized filing of procurement and financial records for audit readiness.\nSupport compliance documentation for government and donor reporting\n Qualifications:\n\nBachelor’s degree in Business Administration, Finance, Human Resource Management, Information Technology, or related field.\nMinimum of 3 years of professional experience in administrative or operations support, preferably in NGO or development settings.\nWorking knowledge of procurement procedures, logistics coordination, and basic financial documentation.\nProficiency in Microsoft Office, Google Workspace, and basic IT troubleshooting.\nStrong organizational and multitasking skills with attention to detail.\nExcellent written and verbal communication abilities with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly, all with exceptional attention to detail. \nDemonstrated integrity, confidentiality, and professionalism in handling sensitive information.\nAbility to coordinate across departments and manage multiple priorities efficiently.\nWorking knowledge of Google Workspace apps, Salesforce, and Canva\nA proactive approach to problem-solving with strong decision-making skills\nMust be able to manage information flow in a timely, confidential, and accurate manner\nExtremely detail-oriented and organized \nA passion and commitment to youth leadership, participatory community development, impact evaluation, transparency, and accountability\nExcellent speaking, writing and computer skills \nImpeccable integrity, judgment and discretion along with a professional demeanor and personal style that elicits trust\nTime management skills\nA demonstrable understanding of Uganda labor laws and the government /OPM administrations\nProficiency in English language \n\nTO APPLY:\n\nInterested applicants should submit a CV and Cover letter that illustrates qualifications relevant to this role through JazzHR. The deadline to apply for the position is 9th oct, 2026.\n\nAs an Equal Opportunity Employer, CorpsAfrica encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis.\n\n<","description_format":"text","description_chars":6615,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[{"name":"Uganda","iso":"UG","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-22T08:19:36Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":0.6,"p_active":0.523,"p_room":0.45,"age_days":37,"expected_fill_days":19,"reasons":["seen:37","win:tail"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/corpsafrica-executive-assistant-uganda","json_url":"https://alion.io/job/corpsafrica-executive-assistant-uganda.json","meta":{"generated_at":"2026-10-29T15:26:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23170,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2288222},"rest":"https://alion.io/mcp/rest/get_company?id=2288222"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcorpsafrica-executive-assistant-uganda"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcorpsafrica-executive-assistant-uganda"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcorpsafrica-executive-assistant-uganda"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/corpsafrica-executive-assistant-uganda\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcorpsafrica-executive-assistant-uganda"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3067575}},{"tool":"search_jobs","arguments":{"company":"corpsafrica.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3067575},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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