{"id":2174368,"url":"https://alion.io/job/cosmicsystems-office-manager-business-operations","title":"Office Manager, Business Operations","company":{"id":4375684,"name":"Cosmicsystems","domain":"cosmicsystems.com","url":"https://alion.io/company/cosmicsystems","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Huntsville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":76000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-09-10T00:00:00Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-11-02T23:41:06Z","board_verified":false,"closed_at":"2026-11-02T23:41:06Z","days_open":53,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":53},"description":"Cosmic Shielding Corporation is looking for an Office Manager, Business Operations to help keep our Huntsville operations organized, efficient, and running smoothly. This is a hands-on role supporting the day-to-day needs of a growing space company.\nThe role will manage office operations, facilities, vendors, supplies, scheduling, onboarding support, internal coordination, and administrative processes while working closely with leadership and teams across the company.\nWe are looking for someone who is highly organized, proactive, resourceful, detail-oriented, and comfortable taking ownership of a wide range of responsibilities. The right person will enjoy solving problems, improving processes, and helping create an efficient and professional working environment as Cosmic grows.\nThis is a full-time, on-site position based in Huntsville, Alabama.\nResponsibilities\n Manage day-to-day office operations and help ensure the Huntsville facility runs efficiently and professionally \n Serve as a primary point of contact for guests, customers, vendors, and other visitors \n Coordinate office vendors, building management, maintenance, and facility needs \n Maintain office supplies, equipment, and general inventory \n Support employee onboarding and offboarding, including laptops, badges, NDAs, access, and other administrative needs \n Coordinate meetings, internal events, team-building activities, and company gatherings \n Support scheduling and administrative coordination for leadership and cross-functional teams \n Manage inbound and outbound shipments, including customer samples, test hardware, and other company materials \n Coordinate mail and package receipt and distribution \n Maintain office policies, procedures, records, and administrative documentation \n Assist with expense processing, purchasing, and vendor coordination \n Support internal communications and company-wide administrative needs \n Help with workspace planning as the Huntsville team grows \n Handle confidential and sensitive information with discretion \n Identify and implement opportunities to improve office processes, organization, and operational efficiency \n Take on additional business operations and administrative responsibilities as the company grows\nRequirements\n3-5+ years of experience in office management, business operations, administration, executive support, or a related role \nDemonstrated ability to manage multiple priorities with minimal supervision \nStrong organizational, communication, and time-management skills \nExcellent attention to detail and follow-through \nComfortable coordinating across multiple teams and levels of an organization \nStrong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint \nComfortable managing vendors, facilities, scheduling, and administrative processes \nAbility to work independently, take initiative, and solve problems as they arise \nComfortable operating in a fast-moving environment where responsibilities may evolve as the company grows \nProfessional judgment and discretion when handling confidential information \nMust be able to work full-time on-site in Huntsville, Alabama\nPreferred Skills and Experience\nBachelor’s degree \nExperience supporting a growing startup, technology company, aerospace company, defense contractor, manufacturing organization, or similar environment \nExperience with onboarding, facilities coordination, purchasing, expense management, or vendor management \nExperience supporting senior leadership \nExperience managing office moves, expansions, or workspace planning \nFamiliarity with project management or business operations tools \nExperience coordinating company events, customer visits, or executive meetings\nWhat We're Looking For\nThe right person is someone who sees what needs to be done and takes ownership of it.\nThis role is a strong fit for someone who enjoys being at the center of a growing organization, keeping people organized, solving day-to-day problems, and helping teams operate more effectively.\nWe are looking for someone who is comfortable switching between tasks throughout the day - coordinating a customer visit, solving a facility issue, helping onboard a new employee, organizing an internal event, processing an expense, or improving an administrative process.\nAs Cosmic grows, this role will have the opportunity to take on broader business operations responsibilities.\nBenefits\nCompetitive compensation - we want you to grow with us\nGenerous medical, dental, and vision coverage on day one of employment\n15 days of PTO annually\n10 paid holidays annually + end of the year holiday shutdown\n401K with employer match up to 4% of salary\nEmployer-paid short-term and long-term disability, employer-sponsored life insurance and parental leave.","description_format":"text","description_chars":4776,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Space & Aerospace","Launch Services","Earth Observation"],"lifecycle":[{"event":"open","at":"2026-10-09T13:31:51Z"},{"event":"close","at":"2026-11-02T23:41:06Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/cosmicsystems-office-manager-business-operations","json_url":"https://alion.io/job/cosmicsystems-office-manager-business-operations.json","meta":{"generated_at":"2026-11-03T13:21:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18472,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4375684},"rest":"https://alion.io/mcp/rest/get_company?id=4375684"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcosmicsystems-office-manager-business-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcosmicsystems-office-manager-business-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcosmicsystems-office-manager-business-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cosmicsystems-office-manager-business-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcosmicsystems-office-manager-business-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2174368}},{"tool":"search_jobs","arguments":{"company":"cosmicsystems.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2174368},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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