{"id":719606,"url":"https://alion.io/job/costellomedical-senior-study-management-specialist","title":"Senior Study Management Specialist","company":{"id":673173,"name":"Costello Medical","domain":"costellomedical.com","url":"https://alion.io/company/costellomedical","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":85,"open_postings":20,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"HR","role_family":"HR","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States","Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":95000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CAPA","optional":false}],"status":"live","first_seen_at":"2026-09-30T00:00:00Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-02T23:59:48Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":33},"description":"Role Summary\nResponsibilities : You will work on a range of projects involving the set-up and management of de novo, global real-world evidence (RWE) studies, including ethics applications and site support\nSalary: $95,000 - $105,000 per annum, depending on your previous experience\nBenefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance, private medical and dental insurance, 401K plan with up to a 5% employer contribution, life insurance, full funding and study leave for external training and more \nRole Type: Full-time, permanent\nStart Date: We are currently recruiting for start dates throughout 2026, and you will be asked to state your availability on your application form\nApplication Deadlines: While there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found\nLocation: This role is available in our Boston and New York offices, with a preference for Boston as that is where most of the team is based \nTHIS JOB IS A CURRENT VACANCY AND THE EMPLOYER INTENDS TO FILL IT BY THE END OF 2026\nAbout the Role\nWe are seeking an experienced clinical research professional to join the RWE team at Costello Medical. In this position, you will be based within our Study Management sub-team, which leads the setup and delivery of global de novo RWE studies. The role can be based in our Boston or New York offices, with a preference for Boston, with opportunities for extensive collaboration across our international team.\nAs a senior member of the team, you will independently manage study and site activities across a portfolio of projects. You will act as the primary contact for study management tasks, providing strategic leadership and ensuring high-quality delivery in line with ethical and regulatory standards.\nThis role offers the chance to shape the future of RWE delivery at Costello Medical, contribute to the development of best practices, and work on impactful global studies.\nKey responsibilities will include:\nLeading the setup and management of RWE studies, including Phase IV, interventional, non-interventional, observational, and market research studies while also deputising for the Study Management Lead as needed\nOverseeing Institutional Review Board (IRB)/Independent Ethics Committee (IEC) submissions, site feasibility assessments, contracting, and local approvals\nDeveloping and reviewing essential study documents, including protocols and regulatory submissions\nConducting and leading Site Initiation Visits (SIVs), site meetings, and closure visits alongside identifying potential study sites and assessing feasibility\nServing as the main point of contact for study sites, providing ongoing support and communication throughout the study lifecycle\nMonitoring study progress, tracking enrolment and milestones, and proactively managing risks and mitigations with responsibility for escalation of concerns, safety management plans, risk-based quality management, and Corrective and Preventive Actions (CAPAs)\nMaintaining oversight of study budgets, invoicing, and compliance documentation (e.g. Study Master File/Trial Master File)\nCollaborating with statisticians and epidemiologists to support data analysis and reporting\nContributing to the development and implementation of standard operating procedures (SOPs), internal training, and process improvements\nActing as a strategic advisor on study management, ethics, and compliance across the company, ensuring adherence to best practices and industry standards\nSupporting business development efforts, including proposal writing and expanding RWE service offerings, while also contributing to pipeline growth and expansion of US RWE team capabilities\nCareer Profile\nTo learn more about the personal and professional development opportunities at Costello Medical, explore first-hand career profiles from our colleagues about their experiences with the company: https://www.costellomedical.co.uk/careers/working-at-costello-medical/\nAbout Costello Medical\nCostello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and were proud to receive B Corporation accreditation in 2022. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/\nRequirements\nAbout You\nThis is a fantastic opportunity for a clinical research professional to utilize a range of skills in a role that requires a passion for real-world evidence studies, paired with excellent organizational skills. As this is a priority growth area for Costello Medical, there is an opportunity for the successful candidate to develop quickly with the company.\nYou will take pride in producing exceptionally high-quality work and will relish the opportunity to build successful relationships with clients, as well as internal colleagues. You will identify and capitalise on opportunities to go above and beyond for clients and exceed their expectations wherever possible.\nEssential requirements for the role are:\nA minimum of 2 years’ experience in a study management or clinical trial/study coordination role \nExperience working in clinical research within the US \nA degree level qualification in a scientific discipline\nAn understanding of RWE or clinical research methods and study designs\nAn understanding of the regulations and guidelines for clinical research across multiple geographies\nAn exceptional level of attention to detail and a high degree of written accuracy, as well as excellent proficiency in written English and arithmetic\nStrong written communication skills, with experience of creating detailed documents related to clinical study operations, such as standard operating procedures, study protocols and other essential study documents\nThe capacity to maintain exceptional customer service and quality of deliverables under multiple competing demands\nExperience communicating directly with key stakeholders \nExperience autonomously managing clinical studies or aspects of their delivery\nThe ability to work independently and take initiative, with minimal supervision required beyond initial onboarding\nDesired requirements for the role are:\nRegulatory compliance experience, for instance, experience with audits or inspections of clinical research, issue identification or CAPA planning, or having worked in a regulatory or quality role\nExperience specifically with phase IV studies, observational research and/or NIS\nExperience in conducting clinical research within APAC (Asia-Pacific region) and/or North America\nExperience working in a Contract Research Organisation\nBenefits\nWhat We Offer\nAlongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package which includes:\n$95,000 - $105,000 per annum, depending on your previous experience, as well as a discretionary profit share bonus paid twice per year. Please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiations\n23 days’ vacation leave increasing by 1 day each year to a maximum of 27 days. 6 public holidays plus 1 floating vacation day to use on a holiday of your choosing\nFlexible working hours and the chance to work from home for up to half of your working time\nPrivate medical insurance with a company contribution, as well as dental and vision cover, and life insurance\nRetirement savings via a 401k plan with up to a 5% employer match\nPaid funding for external education, and study leave\nPaid sabbaticals based on length of service\nRegular company-funded social activities \nPlease click here to learn about our full reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-us/ \nHybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognize that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period.\nThe Application Process\nYou are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. Your CV should clearly state the dates of all qualifications and grades achieved where applicable.\nOur recruitment process includes a self-recorded video interview which will be reviewed by the Talent Acquisition team. If successful, you will be sent an assessment to complete from home. If you achieve the pass mark, you will be invited for an interview with members of our RWE team, which will include a short presentation you can prepare for in advance. Our standard recruitment process lasts around one month, however, this can be adapted if necessary.\nAs an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to learn more.\nPlease note that, whilst we embrace AI to innovate and improve processes, your role may involve confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials.\nVisa Sponsorship\nWe welcome applications from international candidates, but we cannot provide visa sponsorship for working visas. 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