{"id":2707362,"url":"https://alion.io/job/cotton-holdings-project-administrator-2","title":"Project Administrator","company":{"id":672927,"name":"Cotton Holdings","domain":"cottonholdings.com","url":"https://alion.io/company/cottonholdings","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":24,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-15T12:58:03Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-28T15:23:25Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"The Project Administrator provides administrative and operational support to project teams by managing billing, procurement coordination, and document control activities. This role supports Project Managers and field teams by ensuring accurate financial processing, timely invoicing, and organized project documentation. The Project Administrator works closely with Accounting, Risk, and project personnel to maintain compliance with company policies, client requirements, and regulatory standards throughout the project lifecycle.\nKey Responsibilities\nProject Administration and Financial Support\nSupport project teams with administrative functions related to billing, procurement, and cost tracking. \nCommunicate with project personnel to assist with purchase order creation, tracking, and management. \nReceive, review, and process vendor invoices accurately and in a timely manner, ensuring proper coding and documentation. \nPrepare and submit monthly project billing in strict accordance with established deadlines. \nEnsure client invoices comply with applicable tax regulations, contractual requirements, and company policies. \nAssist Project Managers with reconciling budgeted costs and reported expenses and resolving discrepancies.\nDocument Control and Compliance\nMaintain complete and accurate electronic project files, ensuring all required documentation is properly stored and accessible. \nManage document workflows related to contracts, purchase orders, invoices, and closeout materials. \nSupport the project closeout process by ensuring all required documentation and financial items are completed.\nProcess Improvement and Coordination\nAssist with planning, mapping, and improving internal administrative and project support processes. \nPartner with Accounting and Risk departments to support supplier onboarding and compliance requirements. \nReview and submit subcontractor and vendor credit applications for approval.\nTraining and Support\nProvide administrative training and support to project team members as needed. \nAssist with onboarding new team members on project administrative processes and tools.\nField and Special Assignments\nTravel to job sites or disaster areas as required to support project operations. \nPerform other duties as assigned to support project teams and organizational needs. \nSkills, Knowledge and Expertise\nWork Experience\nMinimum of 1 year of administrative experience in a service-based company or related industry. \nExposure to accounting or financial processing preferred. \nExperience supporting insurance-related projects preferred. \nSkills\nStrong organizational skills and attention to detail.\nEffective written and verbal communication skills.\nAbility to work collaboratively as part of a team.\nBasic proficiency in Microsoft Excel, including data entry and reporting.\nAbility to manage multiple tasks and meet deadlines.\nEducation\nHigh school diploma or GED required.\nBachelor’s degree in Construction Management, Business, Accounting, or a related field preferred.\n Knowledge\n Basic understanding of project administration, billing, and procurement processes.\nFamiliarity with (construction/restoration) project documentation and workflows preferred.\nAwareness of invoice compliance, tax considerations, and internal control standards.\nPersonal Traits and Attributes\nReliable and detail-oriented.\nProactive and willing to learn new processes and systems.\nOrganized with the ability to manage multiple priorities.\nService-oriented with a collaborative mindset. \n Languages\n English Required","description_format":"text","description_chars":3541,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Catering & Food Services","Recruiting & Staffing","Construction"],"lifecycle":[{"event":"open","at":"2026-10-16T12:58:03Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely 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