{"id":1380238,"url":"https://alion.io/job/cozen-oconnor-records-clerk","title":"Records Clerk","company":{"id":1810927,"name":"Cozen O’Connor","domain":"cozen.com","url":"https://alion.io/company/cozen","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35000,"max":45000,"currency":"USD","period":"year","gross":null,"usd_annual":45000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-23T13:17:59Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-18T23:56:38Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"Cozen O'Connor is seeking a detail-oriented Records Clerk to support the firm's records management function in its Philadelphia office. This position is responsible for maintaining the accuracy, organization, retention, and retrieval of physical client matter records. The Records Clerk plays a key role in ensuring compliance with firm records management policies while providing excellent service to attorneys, legal professionals, and administrative staff.\n Maintain, organize, and update physical records in accordance with firm policies and records management procedures.\nCreate, index, track, and file documents within the firm's records management systems and databases.\nProcess new records requests, file updates, and records retrieval requests in a timely and accurate manner.\nAssist with the preparation, organization, and transfer of closed files for offsite storage and records retention.\nCoordinate the retrieval and return of files from offsite storage vendors.\nReorganize and maintain file rooms to maximize storage capacity and ensure efficient record access.\nPerform detailed data entry and quality control of records information, including file indexing and inventory management.\nRespond to inquiries regarding records management processes and provide support to users of the firm's records systems, including iManage Records Manager (IRM).\nConduct routine audits of physical records to ensure accuracy, completeness, and compliance with established procedures.\nAssist with special projects and other records management initiatives as assigned.\n High school diploma or equivalent required.\nPrior legal records, records management, administrative, or related experience preferred.\nExperience in a law firm or professional services environment is a plus.\nWorking knowledge of Microsoft Office applications, including Outlook, Word, and Excel.\nExperience with records management systems, document management systems, or iManage is preferred.\nStrong organizational skills and attention to detail.\nAbility to prioritize multiple assignments and meet deadlines in a fast-paced environment.\nStrong verbal and written communication skills, with a commitment to providing excellent customer service.\nAbility to work independently and collaboratively within a team environment.\nAbility to lift, move, and transport boxes and files weighing up to 25 pounds on a regular basis.\nFlexibility to work overtime when business needs require.\nThe salary range for this role is $35,000 - $45,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.","description_format":"text","description_chars":2776,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Real Estate","Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-28T08:11:51Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":227500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.523,"p_room":0.55,"age_days":25,"expected_fill_days":18,"reasons":["conf:5","win:tail"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":45000,"is_top_pay":false},"html_url":"https://alion.io/job/cozen-oconnor-records-clerk","json_url":"https://alion.io/job/cozen-oconnor-records-clerk.json","meta":{"generated_at":"2026-10-19T10:49:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7606,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1810927},"rest":"https://alion.io/mcp/rest/get_company?id=1810927"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcozen-oconnor-records-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcozen-oconnor-records-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcozen-oconnor-records-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cozen-oconnor-records-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcozen-oconnor-records-clerk"}]}