Document Controller

Cpl • 10-month contract • 2 months ago

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Salary

≈ $40k – $100k per year (Estimated)

Location

In office (Cork)

Employment

Full-Time

Confirmed on the employer's own hiring board on Oct 21, 2026. First seen by Alion on Aug 31, 2026. Cpl scores B on the Alion truth index.

Overview

Company

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Profile match

Cpl

Cpl is an Irish recruitment and workforce solutions company headquartered in Dublin, providing permanent, temporary, contract and executive recruitment, managed services such as RPO, and project and consulting solutions. Founded in Dublin in 1989 and owned by Brexa since 2024, it makes about 8,000 placements a year for more than 5,000 organisations across Ireland and the UK, and its group includes specialist brands such as Allen Lane and Kenny Whelan. Its job board carries vacancies for client employers, from accountants, customer service agents and AML specialists to engineers, software developers, production managers and drivers, mainly in Dublin, Galway, Limerick and Cork.

cpl.com • HQ: Dublin, Ireland • Executive Search • Recruiting & Staffing • Est. 1989

This is a maternity cover (10 month contract role) where the Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.

Responsibilities:

Document Management

Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
Configure and implement change control processes within the CDE.
Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

Host training sessions for new users of VFP and FV, either individually or in groups.
Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Qualifications:

Essential