{"id":3033769,"url":"https://alion.io/job/cpl-executive-coordinator-dd","title":"Executive Coordinator - DD","company":{"id":2268173,"name":"Cpl","domain":"cpl.com","url":"https://alion.io/company/cpl-com","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":37,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":62000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2596},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Copilot","optional":true}],"status":"live","first_seen_at":"2026-10-14T12:29:31Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-22T19:26:29Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Executive Coordinator support to VP-level leader (GSC EMEA)\nBroad scope across diary management, leadership meeting support, communications, and operational coordination\nRequires a highly organised, trustworthy, proactive individual with strong stakeholder management skills\nWhat You Will Achieve\nYour strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas. You will also be responsible for managing records and files, verifying data, responding to emails and scheduling meetings, amongst other things. As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless. It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.\nHow You Will Achieve It\nProvide the full range of administrative support activities across VP-level, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.\nManage purchase orders through the system and track invoices.\nAssist with meeting scheduling, conference room reservations, teleconference set up, external individual visit to the site and associated meeting logistics.\nCreate and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.\nManage meeting minutes, meeting follow-ups and expedite flow of work.\nComplete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.\nManage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.\nake personal accountability for quality of own work that impacts the department and understands impacts of actions.\nWork well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.\nProvide back-up assistance in the absence of other administrative colleagues.\nManage own time, professional development and prioritize workflow.\nQualifications Must-Have\nHigh School Diploma or GED\n4+ years' experience\nPrevious experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner\nBe highly organized, trustworthy with strong stakeholder management skills\nExcellent attention to detail, time management, organization, and prioritization skills.\nDemonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.\nDemonstrated experience coordinating domestic and international travel\nDemonstrated verbal and written communication skills\nStrong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook\nNice-to-Have\nBachelor's Degree\nExperience using applications, such as Concur, Teams, Ariba and Copilot\nAbility to take direction and work with minimal oversight","description_format":"text","description_chars":3532,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T20:56:57Z"}],"visa":[],"liveness":{"score":41,"band":"fade","label":"Fading","p_open":1,"p_active":0.412,"p_room":1,"age_days":7,"expected_fill_days":26,"reasons":["conf:0","agency","stale_co","urgency","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/cpl-executive-coordinator-dd","json_url":"https://alion.io/job/cpl-executive-coordinator-dd.json","meta":{"generated_at":"2026-10-22T23:50:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9943,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2268173},"rest":"https://alion.io/mcp/rest/get_company?id=2268173"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcpl-executive-coordinator-dd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcpl-executive-coordinator-dd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcpl-executive-coordinator-dd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cpl-executive-coordinator-dd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcpl-executive-coordinator-dd"}]}