Operations Coordinator

Operations Coordinator Required For Leading University In Dublin 9 - 40K, Must be available to start asap

Key Responsibilities

• Provide comprehensive administrative support to the Head of Department, including diary and email management, travel coordination, presentation preparation, and assistance with conference logistics.
• Deliver end-to-end administrative support to the Department, including processing financial transactions such as supplier setup, purchasing, invoicing, and expense management using Agresso.
• Support the Teaching Team in the coordination and administration of teaching delivery across the undergraduate curriculum.

• Responsibilities include organizing and compiling assessments, assisting Year 2 and Module Leads with blueprints, tracking and disseminating deadlines, uploading assessments, and inputting documents.

• Coordinate onboarding and support for new and existing staff and students, including setup of IDs, workstations, laptops, and annual lecturer transitions.
• Provide administrative support to researchers and research activities
• Support the organization and administration of departmental, strategic, and teaching meetings, including minute-taking, tracking actions, and compiling the department’s annual report for RCSI.
• Serve as a liaison between the department and internal university support services to facilitate smooth operations.
• Assist in developing and maintaining departmental website content and social media platforms.
• Arrange venues and catering for departmental meetings, teaching sessions, and events.
• Monitor and manage departmental and research budgets effectively.

If you feel you have the skills and experiences required and can start asap please apply now!

Contact Lauren