{"id":1934359,"url":"https://alion.io/job/creative-artists-agency-speakers-coordinator","title":"Speakers - Coordinator","company":{"id":4630,"name":"Creative Artists Agency","domain":"caa.com","url":"https://alion.io/company/caa","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false}],"status":"live","first_seen_at":"2026-10-05T23:07:27Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-20T22:47:44Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Job Description\nWho We Are\nCreative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.\nThe Role\nThe Speakers Department Coordinator will report to an Executive responsible for the department’s contracts, procurement, and accounting processes. The Coordinator will support a high-volume speaking business by drafting, editing, and executing speaking agreements, coordinating buyer and vendor setup, and tracking incoming funds and payment schedules. This role will work closely with internal offices, client teams, managers, buyers, and accounting to ensure agreements and payments are completed accurately and promptly. The Speakers Department works across CAA and represents a diverse range of talent and thought leaders for speaking engagements and personal appearances, including athletes, content creators, authors, business speakers, subject-matter experts, and other prominent personalities.\nResponsibilities\nSupport contracts, procurement, and financial processes for a high volume of confirmed speaking engagements and personal appearances\nDraft speaking agreements and related contracts for confirmed engagements\nReview, edit, and redline agreements as needed\nAccurately maintain a detailed tracking database (via Asana) for all agreements and payment status\nWork with internal offices, client teams, managers, and other stakeholders to obtain client materials and information needed for agreements and payment\nCreate invoices and assist in tracking monies owed for each engagement\nMonitor payment schedules and follow up with buyers to ensure payments are made according to agreed-upon terms\nCreate booking reports for each agreement/event, noting event date, commission, payment details, and other relevant information\nAssist with vendor setup and registration within various buyer accounting and procurement systems\nComplete and coordinate ACH forms and other documentation required for buyers to establish payment information in their systems\nProvide support across the department for billing and payment matters and liaise directly with Accounting as needed\nAssist with accounting and payment platforms, including systems such as Ariba, PaymentWorks, and Bill.com\nMaintain accurate and up-to-date records for clients, agreements, payments, and related documentation\nEffectively handle multiple projects at once\nOther duties as assigned\nQualifications\nBA/BS from an accredited university or college, or equivalent work experience, required\n1-2 years of experience as a paralegal, contracts coordinator, or in a similar role, or strong interest in contracts/paralegal work\nExperience drafting, reviewing, editing, or redlining contracts strongly preferred\nProcurement experience is a plus\nBackground or demonstrated interest in contract management, finance, accounting, accounts receivable, or payment processes is a plus\nExperience with buyer/vendor setup, ACH forms, payment platforms, or accounting systems is a plus\nFamiliarity with platforms such as Ariba, PaymentWorks and Bill.com is a plus\nStrong proficiency in Microsoft Word; Adobe Acrobat Pro experience preferred\nExcellent written and verbal communication skills\nHighly organized, detail oriented, and able to manage a high volume of time-sensitive work\nAbility to multitask, prioritize, and constantly reprioritize in a fast-paced environment\nStrong follow-through and sense of urgency\nStrong interpersonal and customer service skills\nAbility to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively\nInterest in contracts, legal processes, or pursuing a future legal education is a plus\nLocation\nThis role will be on-site, located in our Los Angeles office.\nCompensation\nThe annual base salary range for this position is as follows:\nLos Angeles, CA - $24 - $24.50\nThis position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon factors including, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria.\nBenefits\nAt CAA, we offer a competitive compensation and benefits* package for all regular full-time employees:\nBenefits where the company pays 80%-100% of the cost include:\nMedical\nBasic Life and AD&D Insurance\nTelemedicine\nEmployee assistance and mental health counseling in person, virtually or through text\nPaid Vacation / Holidays Paid\nSick Time\nPaid Parental Leave and Other Paid Leaves of Absence\nNICU Leave\nBereavement Resources\nAdoption Benefits\nEducational Assistance\nMental Health Resources\nEmployee Assistance Plan\nPlease provide complete and legible information.An incomplete application may affect your consideration for employment.\nCreative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.","description_format":"text","description_chars":6650,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sports","Creative Agencies","Music Industry","Cinema"],"lifecycle":[{"event":"open","at":"2026-10-05T23:07:27Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.845,"p_room":1,"age_days":14,"expected_fill_days":44,"reasons":["conf:2","velocity","win:early","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/creative-artists-agency-speakers-coordinator","json_url":"https://alion.io/job/creative-artists-agency-speakers-coordinator.json","meta":{"generated_at":"2026-10-21T00:56:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1468,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4630},"rest":"https://alion.io/mcp/rest/get_company?id=4630"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcreative-artists-agency-speakers-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcreative-artists-agency-speakers-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcreative-artists-agency-speakers-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/creative-artists-agency-speakers-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcreative-artists-agency-speakers-coordinator"}]}