Payroll & HR admin

Payroll & HR Administrator

Cedar Springs, MI | Full-Time, Permanent | $55,000-$65,000 annually

Position Summary

Hillard Electric is seeking a detail-oriented Payroll & HR Administrator to join our Accounting & Administration Team. This hands-on position combines weekly payroll responsibility with employee administration, benefits, HR processes, employee support, and workforce programs. The ideal candidate is organized, dependable, comfortable in a fast-paced construction environment, and committed to accuracy, confidentiality, deadlines, and strong service to employees and managers.

Key Responsibilities

• Process weekly payroll for approximately 100 field and office employees, including timecard review, pay changes, deductions, garnishments, reimbursements, adjustments, and discrepancy resolution.
• Maintain accurate payroll records; prepare payroll reports and reconciliations; support year-end processing, certified payroll, prevailing wage, and other payroll compliance reporting.
• Coordinate employee onboarding and offboarding, including required documentation, system setup, benefit information, employment changes, and termination administration.
• Maintain complete and confidential personnel files and HR records; process employee status, position, wage/salary, and other employment changes.
• Serve as a day-to-day resource for employees and managers on payroll, benefits, policies, leave, and routine HR questions; support employee-relations documentation and follow-up as appropriate.
• Coordinate performance review cycles, including scheduling, documentation, follow-up, and approved wage/salary changes.
• Administer benefit enrollments, changes, and terminations; support annual open enrollment, benefit communications, and reconciliation of benefit elections and payroll deductions.
• Support 401(k) administration and coordinate employee elections and related payroll changes.
• Coordinate employee leave administration and maintain required documentation and tracking.
• Coordinate apprenticeship program administration, enrollment and recordkeeping, training documentation, and related employee/program follow-up.
• Support employee training and development, workforce-development and training grants, and required tracking/documentation.
• Coordinate and support employee engagement initiatives, recognition programs, company events, and employee communications.
• Assist with HR/payroll compliance, audits, workers compensation documentation, required reporting, and recurring employee/workforce tracking.
• Participate in process improvement, documentation, and cross-training with other administrative team members to provide coverage and continuity as responsibilities evolve.
• Perform other related HR, payroll, and administrative projects as needed.

Qualifications

• Minimum of two years of experience in payroll, human resources administration, or a related administrative role; hands-on payroll experience strongly preferred.
• Experience supporting an hourly or field-based workforce; electrical, construction, mechanical, HVAC, plumbing, or other contractor-industry experience is strongly preferred.
• Experience with UKG or a similar HR/payroll system and Viewpoint Spectrum or similar construction ERP/accounting software preferred.
• Proficient in Microsoft Office, including Excel and Outlook, with strong organizational, communication, time-management, and problem-solving skills.
• High attention to detail, ability to maintain confidentiality, and ability to manage multiple priorities and recurring deadlines while providing responsive employee support.

What We Offer

• Competitive salary of $55,000-$65,000 based on experience
• 100% employer-paid health, dental, and vision insurance
• 401(k) with company match
• Paid Time Off and paid holidays
• Bonus opportunity
• professional growth and development
• Supportive, team-oriented environment with a growing company

Click here to learn more about Hillard Electric (a Crete United Company)

https://youtu.be/eArEfojheAc

Hillard Electric, a Crete United Company is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.