{"id":3979221,"url":"https://alion.io/job/crewbloom-project-coordinator","title":"Project Coordinator","company":{"id":4389,"name":"CrewBloom","domain":"crewbloom.com","url":"https://alion.io/company/crewbloom","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":94,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-11-09T19:12:13Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T19:12:13Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"We are looking for a Solar Project Coordinator to support Project Managers and operations leadership in delivering solar projects. You will keep project documents organized, track contractual obligations and key dates, and manage project workspaces and reporting.\nThis role works closely with customers, contractors, engineers and vendors. It requires strong organization, timely follow-up and attention to detail. All project decisions and external communications are approved by the Project Manager.\nKey Responsibilities\nMonitor contractual obligations for project contracts with customers, contractors and vendors, with Project Manager direction\nEnter approved contractual obligations into Smartsheet\nIdentify drop dead dates for project phases once contracts are executed, for Project Manager approval, and monitor them\nAlert the Project Manager early to anticipated issues and contract amendments\nNotify the Project Manager when change orders need to be initiated\nSet up and onboard project workspace sheets in Smartsheet from templates, with active links, current data and properly managed tasks\nFile project documents daily in the correct Box folders, following the Box handbook and naming convention\nKeep documents current, using the most recent version and the document date in file names\nSuggest improvements to Box folder structure to the Project Manager and VP of Operations\nNegotiate quotes and estimates with vendors and contractors\nUpload quotes to Box and the budget sheet, linking them to the relevant rows\nPrepare purchase orders for Project Manager approval, obtain PO numbers from the master tracking sheet, and send executed POs with the Controller copied\nPrepare interconnection applications from the SLD/layout for Project Manager review, then submit them with documentation and upload to Box\nUse the SolarEdge designer tool to map and publish system layouts for Project Manager review\nUpload incoming invoices to Box and forward them to the Controller and Project Manager\nFollow up weekly with contractors and develop weekly customer progress reports\nPrepare weekly look-ahead reports for each project\nSchedule weekly status meetings with the Project Manager\nSchedule meetings with clients, contractors and engineers as directed by the Project Manager\nPrepare meeting agendas and distribute meeting notes by email and Google Spaces\nNotify the Controller when a project begins\nGather and draft the project closeout book for Project Manager review and approval\nRespond to tasks promptly and explain any delayed deadlines in Smartsheet comments\nComply with company policies and procedures and maintain regular, predictable attendance\nRequirements\nAbility to manage project contracts and extract contractual obligations\nExperience with Smartsheet or similar project tracking tools (specific experience level not stated)\nExperience with Box or similar document management, including following file naming conventions\nAbility to prepare purchase orders, progress reports and look-ahead reports\nAbility to negotiate quotes and estimates with vendors and contractors\nStrong organization, attention to detail and timely follow-up\nClear written communication for emails, meeting notes and reports\nAbility to work under Project Manager direction and obtain approvals before external decisions\nFamiliarity with SolarEdge designer tool (preferred)\nExperience preparing interconnection applications (preferred)\nRegular and predictable attendance","description_format":"text","description_chars":3455,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-09T19:12:13Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":44,"reasons":["conf:1","win:early"],"computed_at":"2026-11-09T20:49:33Z"},"pay":null,"html_url":"https://alion.io/job/crewbloom-project-coordinator","json_url":"https://alion.io/job/crewbloom-project-coordinator.json","meta":{"generated_at":"2026-11-09T20:49:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8426,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4389},"rest":"https://alion.io/mcp/rest/get_company?id=4389"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcrewbloom-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcrewbloom-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcrewbloom-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/crewbloom-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcrewbloom-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3979221}},{"tool":"search_jobs","arguments":{"company":"crewbloom.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3979221},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}