{"id":2869210,"url":"https://alion.io/job/crom-corp-administrative-receptionist-ii","title":"Administrative Receptionist II","company":{"id":3784851,"name":"CROM CORP","domain":"cromcorp.com","url":"https://alion.io/company/cromcorp","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gainesville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-19T16:49:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-28T04:28:40Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Job Summary:\nThe Administrative Specialist II supports project teams and internal departments by coordinating, reviewing, and processing business documentation and communications. This role ensures that project information is accurate, complete, and delivered promptly, contributing to the efficient execution of organizational initiatives.\nThe ideal candidate is well-organized, detail-oriented, and able to effectively manage multiple priorities while maintaining a high standard of professionalism and customer service.\nEssential Duties & Responsibilities:\nAdministrative Duties:\nServe as a key administrative resource supporting business development, project execution, and daily operations. \nPrepare, review, organize, and transmit project-related correspondence and documentation, ensuring accuracy and compliance with company standards and client requirements. \nProvide administrative support throughout the project lifecycle, including review, distribution, and filing of: Proposals - scopes and cost estimates for proposed work. \nPreliminary and Budgetary Letters - early-stage pricing or scope communications.\nWork Orders - scopes and cost estimates requested by client. \nChange Orders - cost and/or scope modifications. \nRFI Letters (Requests for Information) - inquiries for clarification.\nSubmittals - submission for approval of materials, equipment, and shop drawings.\nWarranty Letters - provide warranty documentation to the client. \nOther Miscellaneous Documents - Handle additional project-related correspondence and records as needed.\n\nMaintain document control systems and track project information to ensure records remain current, accurate, and accessible. \nCollaborate with project managers, business development teams, field personnel, and internal stakeholders to support workflows and project coordination. \nAssist with scheduling meetings, monitoring workflow, and completing required documentation and project checklists. \nMaintain electronic filing systems and support document management platforms (e.g., Procore, SharePoint, or similar systems). \nSupport company events, special projects, and other administrative initiatives as needed. \nProvide general office and administrative support in a fast-paced, multi-tasking environment. \nDemonstrate strong attention to detail, organization, communication skills, and sound judgment in daily responsibilities. \nPerform additional duties as assigned in support of departmental and organizational objectives.\nRegional Office Duties (only applies to administrative positions outside the Corporate Office):\nLiaison with cleaning company & maintenance companies for any repairs or maintenance needed.\nPrepare and maintain warehouse inventory documents.\nMaintain office supplies.\nAssist Bidding with signing and preparing bid packages to be hand-delivered out of the regional office.\nAssist Training with proctoring of field advancement exams.\nAssist with coordinating meetings and events for the region.\nMinimum Qualifications:\nHS Diploma.\n5 years of administrative experience.\nReceptionist and/or customer service experience preferred.\nTechnically competent and proficient in Microsoft Word, Excel, and Outlook.\nNotary preferred.\nPass a drug-screening test before employment and maintain a drug-free status for the entirety of employment.\nOther requirements:\nStrong written and oral communication skills.\nStrong customer service and interpersonal skills.\nAbility to effectively prioritize and execute tasks.\nAbility to collaborate well with other departments. \nEEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. 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