{"id":1569790,"url":"https://alion.io/job/cronos-europa-administrative-assistant","title":"Administrative Assistant","company":{"id":691250,"name":"Cronos Europa","domain":"cronoseuropa.com","url":"https://alion.io/company/cronoseuropa","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":14,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-02T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brussels, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":63000,"period":"year","method":"role_country_seniority_unknown","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"ITIL","optional":true}],"status":"live","first_seen_at":"2026-10-01T06:37:38Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-02T14:50:15Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Cronos Europa\nCronos Europa is a leading IT and digital transformation partner dedicated exclusively to European Institutions and agencies, delivering mission-critical solutions that shape Europe’s digital future. As part of the Cronos Group, one of the most innovative and fastest-growing tech ecosystems in Europe, we benefit from a vast pool of expertise and cutting-edge capabilities. With over 1,000 specialists across Belgium, Luxembourg, and the Netherlands, we combine deep institutional knowledge with strong engineering excellence to support long-term, high-impact EU programmes requiring reliability, scalability, and innovation.\nYour Role\nAs an Administrative Assistant, you will provide operational and administrative support to ensure the efficient management of IT contracts, missions, and external service provider activities. You will work closely with consultants, internal teams, and stakeholders within European Institutions, ensuring compliance with administrative procedures and the smooth coordination of day-to-day activities.\nKey Responsibilities\nIT Contracts & Mission Management\nSupport the administration, monitoring, and follow-up of IT contracts and related services.\nCoordinate mission requests, mission orders, travel arrangements, and reimbursement processes.\nMaintain accurate records of contracts, missions, and supporting documentation.\nLiaise with consultants, service providers, and stakeholders to ensure the timely processing of administrative requests.\nMonitor contract milestones, renewals, extensions, and key administrative deadlines.\nPrepare reports, statistics, and management information related to contracts and mission activities.\nEnsure compliance with applicable administrative procedures and documentation requirements.\nExternal Service Provider (ESP) Management\nCoordinate onboarding and offboarding activities for external consultants and service providers.\nManage administrative and security screening processes.\nFollow up on requests for badges, access rights, accounts, and permissions.\nMonitor timesheet submissions and support validation processes.\nTrack the allocation, management, and return of IT equipment and other resources.\nMaintain accurate personnel records and ensure data consistency across relevant systems.\nAct as a primary point of contact for consultants regarding administrative matters.\nOperational & Administrative Support\nAssist in the coordination and follow-up of operational and service-related activities.\nEnsure that documentation is complete, up to date, and audit-ready.\nContribute to process improvement initiatives aimed at increasing administrative efficiency.\nOrganize meetings, prepare agendas, draft meeting minutes, and follow up on action items.\nSupport management reporting activities and provide general administrative assistance as required.\nYour Profile\nRequired Skills & Experience\nProven experience in administrative support, contract administration, operational coordination, or service management.\nGood understanding of mission and travel administration processes.\nExperience supporting contractor populations, external consultants, or service providers.\nStrong proficiency in Microsoft 365 tools, including Outlook, Excel, Word, Teams, and SharePoint.\nExcellent document management, reporting, and record-keeping skills.\nAbility to work effectively in an international and multicultural environment.\nExcellent organizational and planning skills.\nStrong attention to detail and commitment to accuracy.\nAbility to manage multiple priorities and meet deadlines.\nStrong communication and stakeholder management skills.\nProactive, service-oriented, and solution-driven mindset.\nStrong team spirit and collaborative approach.\nAbility to handle confidential and sensitive information with discretion.\nExcellent command of English, both written and spoken.\nNice to Have\nThe following qualifications and experiences are considered strong assets:\nPrevious experience working with or supporting European Institutions.\nKnowledge of ITIL principles and IT Service Management practices.\nExperience working in an IT service management environment.\nFamiliarity with administrative, contractual, or procurement procedures within European Institutions.\nKnowledge of French and/or any other European language.\nLocation\nBrussels, Belgium\nSupporting European Institutions in an on-site or hybrid working environment.","description_format":"text","description_chars":4403,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Belgium","iso":"BE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","IT Consulting & Digital Transformation","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-10-01T07:21:26Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:7","stale_co","velocity","win:early"],"computed_at":"2026-10-02T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/cronos-europa-administrative-assistant","json_url":"https://alion.io/job/cronos-europa-administrative-assistant.json","meta":{"generated_at":"2026-10-03T04:11:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4335,"day_limit":5000,"remaining_today":665,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}