Facility Coordinator

1. Facilities Support

• Assist with day-to-day facilities operations
• Help log and track maintenance requests and follow up on completion
• Conduct simple site checks and report defects or issues
• Support basic asset and equipment tracking.
• Finance support and raising PO’s and tracking of expenses.

2. Vendor & Contractor Coordination

• Assist in scheduling service visits (cleaning, pest control, maintenance, etc.)
• Escort contractors and ensure works are carried out safely
• Collect service reports and update records

3. Safety, Security & Compliance Support

• Support fire safety checks and emergency preparedness activities
• CCTV and Access pass management
• Help maintain safety records and inspection logs
• Follow workplace safety procedures and house rules
• Support in the preparation of internal and external audits

4. Project Coordination (Entry-Level Scope)

• Assist in facilities-related projects such as:
• Office renovations or minor refurbishment works
• Office moves, restacking, or expansion projects
• Equipment upgrades (lighting, furniture, pantry, meeting rooms)
• Support project schedules, checklists, and task tracking
• Coordinate with contractors on site access, work timing, and permits
• Monitor project progress and report status updates to the project lead

5. Customer Service & Administration

• Respond to facilities-related requests from employees
• Provide courteous and timely support to internal users
• Help prepare simple reports and maintain documentation
• Assist with invoice tracking and service documentation

Requirements

Education

• Diploma in Facilities Management, Building Services, Engineering, related fields or up to 2 to 3 years of job-related experience
• Fresh graduates are welcome to apply

Skills & Experience

• Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook)
• Willingness to learn facilities operations and building systems
• Ability to follow procedures and instructions
• Prior internship or part-time experience in facilities, administration, or customer service is an advantage

Personal Attributes

• Responsible and reliable
• Good communication skills
• Organized and willing to support hands-on tasks
• Positive attitude and customer-focused mindset