Administrative Assistant

Join our team as an Administrative Assistant in Toulouse, France. In this role, you will provide administrative and operational support to various activities, coordinate meetings, manage welcome office and staff services, and support mission and travel-related activities. You will need at least 4 years of experience in business or public administration, excellent coordination and stakeholder management abilities, and fluency in English.

Missions

• Provide administrative and operational support to financial activities, accounting processes, engineering activities, management and institutional activities, PMO and quality-related activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities, manage calendars and scheduling activities, coordinate stakeholders and support communication between teams.
• Manage ID registration and deregistration processes, coordinate vehicle registration and deregistration procedures, provide advisory services regarding host country agreements and applicable rules.

Profil recherché

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Please note: This role is subject to security clearance requirements.