{"id":966709,"url":"https://alion.io/job/csc-corporate-secretarial-service-coordinator","title":"Corporate Secretarial Service Coordinator","company":{"id":20296,"name":"CSC","domain":"cscglobal.com","url":"https://alion.io/company/csc","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":87,"open_postings":31,"ghost_share":0,"stale_share":0.323,"repost_share":0,"time_to_fill_p50_days":60,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wilmington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":102000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":576},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-16T14:07:02Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-09-25T01:59:46Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Corporate Secretarial Service Coordinator\nHybrid Work Schedule in Wilmington, Delaware (three days in office per week)\nMonday to Friday 8-5 Eastern Time\nThis is a contract role for approximately four months (through January 2027) and may be extended.\nSummary:\nThe Corporate Secretary is responsible for providing governance, corporate secretarial, and entity management support to a portfolio of U.S. legal entities. The role ensures compliance with statutory, regulatory, and corporate governance requirements while supporting boards of directors, officers, and internal stakeholders with meeting administration, corporate records management, and governance best practices.\nThe individual will serve as a trusted governance professional, coordinating board and committee activities, maintaining corporate records, managing annual compliance obligations, and contributing to the delivery of high-quality corporate services for clients and managed entities.\nSome of the things you will be doing:\nCorporate Governance & Board Support\nCoordinate and manage board of directors, committee, shareholder, and member meetings for U.S. entities.\nPrepare and distribute meeting notices, agendas, board packs, resolutions, minutes, and action item logs.\nAttend meetings and draft accurate, detailed minutes reflecting discussions and decisions.\nMaintain governance calendars and ensure timely completion of board and shareholder actions.\nProvide guidance on governance processes and corporate formalities in accordance with applicable laws and organizational policies.\nSupport director onboarding, resignations, appointments, and governance-related filings.\nCorporate Records & Entity Management\nMaintain statutory records, minute books, corporate registers, and governance documentation.\nEnsure entity management systems are updated with accurate and complete corporate information.\nManage legal entity data, organizational charts, officer and director records, and ownership information.\nCoordinate execution and retention of corporate documents and resolutions.\nSupport document production requests, audits, due diligence exercises, and regulatory examinations.\nCompliance & Regulatory Support\nCoordinate annual reports, state filings, registered agent updates, and other corporate maintenance requirements.\nMonitor compliance deadlines and ensure timely completion of statutory obligations.\nWork closely with Legal, Tax, Finance, Compliance, and external service providers regarding entity-related matters.\nAssist with entity formations, dissolutions, mergers, conversions, and restructuring projects.\nSupport regulatory and jurisdictional filings as required.\nClient & Stakeholder Management\nBuild strong relationships with internal and external stakeholders.\nServe as a primary point of contact for governance and corporate secretarial matters.\nRespond to client requests and inquiries in a timely and professional manner.\nFacilitate communication between directors, officers, legal counsel, and business teams.\nDeliver services in accordance with established service level agreements and quality standards.\nProcess Improvement\nIdentify opportunities to improve governance processes, efficiencies, and controls.\nContribute to the implementation and enhancement of entity management and board portal technologies.\nAssist in developing and maintaining policies, procedures, and governance best practices.\nSupport departmental reporting, metrics, and special projects.\nWhat technical skills, experience, and qualifications do you need?\nEducation\nBachelor’s degree in Business Administration, Legal Studies, Corporate Governance, Finance, or a related field required.\nParalegal certification, governance certification, or equivalent professional qualification preferred.\nExperience\n5-8+ years of experience in corporate secretarial, corporate governance, legal entity management, paralegal, or corporate services roles.\nExperience supporting U.S. corporations, LLCs, partnerships, and other legal entities.\nExperience preparing board materials, resolutions, and meeting minutes.\nFamiliarity with entity management platforms and governance technologies.\nKnowledge & Skills\nStrong understanding of U.S. corporate governance requirements and legal entity maintenance.\nKnowledge of state corporate filing requirements and annual compliance obligations.\nExcellent written, verbal, and interpersonal communication skills.\nStrong minute-taking and drafting skills.\nExceptional organizational and project management capabilities.\nHigh attention to detail and accuracy.\nAbility to manage multiple priorities and deadlines in a fast-paced environment.\nProficiency in Microsoft Office Suite and entity management systems (e.g., Diligent Entities, GEMS, Blueprint, Athennian, or similar platforms).","description_format":"text","description_chars":4777,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Capital Markets"],"lifecycle":[{"event":"open","at":"2026-09-16T15:09:52Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":60,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/csc-corporate-secretarial-service-coordinator","json_url":"https://alion.io/job/csc-corporate-secretarial-service-coordinator.json","meta":{"generated_at":"2026-09-25T02:05:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2171,"day_limit":5000,"remaining_today":2829,"minute_limit":60,"resets_at":"2026-09-26T00:00:00Z"}}}