{"id":3813313,"url":"https://alion.io/job/csl-administrative-assistant-2","title":"Administrative Assistant","company":{"id":2095511,"name":"CSL","domain":"cslships.com","url":"https://alion.io/company/cslships","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T15:24:14Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T20:52:00Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Overview\nAre you a passionate Administrative Assistant? Are you looking to work with one of Montreal’s top employers? Are you interested working with a dynamic executive team by managing priorities, coordinating key activities, and ensuring seamless flow of information and operations around senior leadership?\nSet sail for your future with CSL as an Administrative Assistant in theLegal and Risk & HR department at Montreal!\nWhat do you gain by working with us?\nAt CSL, we acknowledge that our employees are at the heart of our success. That’s why we offer much more than just a job:\nPension plan - Your future, perfectly secured with an RRSP plan in place.\nPeace of mind guaranteed: Unlock our exceptional benefits package! Enjoy top-tier healthcare & access to dental coverage (100% to 95% employer-paid), life insurance up to 2.5x your salary, a generous bonus program, gym membership allowance, and much more.\nExperience Our Anchor Days: offering flexible work hours and freedom to work from home up to 2 days per week to help fit your lifestyle.\nWith a global presence comes a diverse workforce - we bring together talent from all corners of the world to drive innovation and success: CSL values diversity and inclusion, allowing everyone to thrive.\nContinuous professional development: We invest in your growth with training and advancement opportunities.\nHow will you contribute to our success?\nProvide administrative support to managers within the department, including scheduling meetings and appointments, making travel arrangements, preparing expense reports, document creation and other administrative duties as assigned, from the Legal, Risk, ESG, HR, Crewing and Digital Chiefs and Directors.\nProvide support in the preparation and formatting of legal documents and agreements.\nAssist paralegal in filing and tracking various legal documents.\nManage the contract database, including entering and recording signed contracts into database on a timely basis.\nMaintain and administer a system to ensure the proper processing of legal and other invoices.\nPreparation of presentations for meetings of the Board of Directors and Committees, and other meetings, as required.\nThe skills you will bring to our team\nStrong project management skills\nExcellent interpersonal and communication skills in both English and French (written & oral)\nAbility to interact positively with various levels within the organization\nStrong organizational ability with the ability to be flexible through\nchanging priorities\nAbility to manage multiple tasks and deadlines\nFinancial acumen\nKnowledge of English is necessary for this role due to daily interactions with colleagues, clients and partners who are mainly located outside Quebec and in order to understand regulatory requirements and technical instructions and specifications.\nWhy CSL?\nThe CSL Group Inc. (“CSL”), based in Montreal, Canada is a world-class provider of complex marine solutions with a rich history dating back to 1845. We are the world’s largest owner and operator of self-unloading vessels, the third-largest operator of cement carriers, and a leader in high-efficiency transhipment solutions and offshore logistics. Every year, we transport and handle millions of tonnes of cargo for industrial clients around the world.\nAt CSL, we foster a culture rooted in safety, sustainability and innovation, offering a supportive environment where you can thrive, work with purpose, and make a meaningful impact.\nWe thank you for your interest and your application; however, only those selected for an interview will be contacted.\nExplore our mission and values here - CSLships.com","description_format":"text","description_chars":3635,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Gym membership","Life insurance","Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sea Freight"],"lifecycle":[{"event":"open","at":"2026-11-05T15:24:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["conf:1","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/csl-administrative-assistant-2","json_url":"https://alion.io/job/csl-administrative-assistant-2.json","meta":{"generated_at":"2026-11-07T22:02:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35993,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2095511},"rest":"https://alion.io/mcp/rest/get_company?id=2095511"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcsl-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcsl-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcsl-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/csl-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcsl-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3813313}},{"tool":"search_jobs","arguments":{"company":"cslships.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3813313},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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