{"id":2882657,"url":"https://alion.io/job/csse-scee-psychology-administrative-assistant","title":"Psychology Administrative Assistant","company":{"id":1116716,"name":"Canadian Society for the Study of Education","domain":"csse-scee.ca","url":"https://alion.io/company/csse-scee","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":49000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":439},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-19T14:37:22Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-31T06:49:12Z","board_verified":false,"closed_at":"2026-10-31T06:49:12Z","days_open":11,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":11},"description":"This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.\nLocation - This role is in-person. Work primarily takes place at North Campus, Edmonton.\nCounselling & Clinical Services (CCS) is a mental health clinic with a strong team culture and a shared commitment to student well-being. As an Administrative Assistant, you will often be the first point of contact for students seeking support, helping create a welcoming and supportive environment.\nYou will work alongside a collaborative team of four administrative staff to ensure the clinic operates smoothly and students receive compassionate, professional support. This role involves managing competing priorities in a busy environment, responding to students in distress with empathy and composure, learning new systems and processes, and using strong organizational and problem-solving skills to support the team and daily operations.\nReporting to the Director of CCS, you will join an interdisciplinary clinic of psychologists, psychiatrists, nurses, social workers, doctoral residents and practicum students.\n Provide reception services to CCS clients in person and respond to phone, email and voicemail inquiries.\nMaintain clinicians’ schedules and manage telehealth and in-person appointments, including bookings, cancellations and rescheduling, in our electronic records system.\nSend appointment reminders, forms to fill out, follow-up emails and feedback forms.\nProvide general administrative and office support to CCS mental health professionals.\nAssist with the preparation and distribution of psychiatry medical reports, dictation and correspondence.\nAssist in coordinating registration for groups and workshops.\nMaintain confidential files and communications in accordance with privacy legislation (POPA and HIA), including scanning documents such as notes, faxes and prescriptions into the electronic medical record.\nOrder supplies and arrange IT, maintenance and facilities requests.\nKeep office procedures, templates and contact lists up to date.\nHelp collect, process and report on CCS statistics.\nPerform other duties as required.\n Post-secondary education or secretarial/administrative training, combined with at least one year of relevant work experience.\nProficiency with computers and basic troubleshooting; comfort using applications such as Microsoft Office, Google Workspace and Zoom.\nWorking knowledge of the Health Information Act (HIA) and the Protection of Privacy Act (POPA), and the ability to apply privacy standards to all client information.\nStrong organizational and time-management skills.\nExcellent verbal and written communication and customer service skills.\nAbility to stay calm and professional in a busy environment, including when supporting students in distress.\nPreferred Qualifications\nPost-secondary education/Business Administration Diploma from a recognized institution.\n2+ years of office experience.\nExperience in a counselling or mental health facility.\nExperience and additional specialized training in supporting diverse and equity-deserving groups, including Indigenous Peoples, racialized communities, 2SLGBTQIA+ individuals, persons with disabilities, newcomers, and international students.\n\nApplication Instructions\nClick \"Apply Now\" to submit your resume and cover letter.\nThis competition will be used to fill 2 positions.\nThis position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).\nThis position offers a comprehensive benefits package.","description_format":"text","description_chars":3760,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T23:16:07Z"},{"event":"open","at":"2026-10-22T11:43:08Z"},{"event":"close","at":"2026-10-31T06:49:12Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/csse-scee-psychology-administrative-assistant","json_url":"https://alion.io/job/csse-scee-psychology-administrative-assistant.json","meta":{"generated_at":"2026-11-06T02:38:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4522,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1116716},"rest":"https://alion.io/mcp/rest/get_company?id=1116716"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcsse-scee-psychology-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcsse-scee-psychology-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcsse-scee-psychology-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/csse-scee-psychology-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcsse-scee-psychology-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2882657}},{"tool":"search_jobs","arguments":{"company":"csse-scee.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2882657},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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