Administrative Assistant
Confirmed on the employer's own hiring board on Oct 11, 2026. First seen by Alion on Sep 13, 2026.
About the job:
Provide comprehensive administrative support to CTI staff, including scheduling meetings, managing communications, coordinating logistics, and assisting with day-to-day operational tasks to ensure smooth team functioning across regions.
What You'll Do:
- Maintain calendars and schedule appointments and meetings.
- Take minutes at designated meetings; prepare and distribute as appropriate.
- Receive and transfer phone calls, take appropriate messages.
- Coordinate incoming information from multiple sources, prioritize, and organize action items.
- Assist in client billing as needed.
- Manage travel requests for all MEA region including Tickets, hotel reservation.
- Maintain accounting filing systems; make copies as necessary.
- Sort and distribute incoming mail, prepare outgoing mail.
- Assist with meeting arrangements.
- Keep inventories and order office supplies as needed.
- Responsible for incoming and outgoing shipments, incl. post.
- Arrange/organize lunches and departmental activities.
- Assist with other projects and duties as assigned.
What You'll Bring:
- Bachelor degree
- 2 years administrative assistant experience is preferable
- Experience in accounting or finance department is preferable
About CTI
CTI Clinical Trial and Consulting Services is a global, privately held, full-service clinical contract research organization (CRO) focused on the advancement of treatments for chronically and critically ill patient populations. We assist clinical research throughout the lifecycle of development, from drug concept to commercialization. CTI is headquartered in the Greater Cincinnati, OH region with global operations in collaboration with pharmaceutical, biotechnology, and medical device firms. For more information, visit www.ctifacts.com
Why CTI?
Advance Your Career - We support career progression through a structured mentoring program and leadership courses that provide the support needed to grow. We also value ongoing education and training through tuition reimbursement and a dedicated training department.
Join an Award-Winning and Valued Team - We have an award-winning unparalleled culture that can be felt by our employees across 60 countries. We support a work-life balance and the importance of time with family by offering generous health benefits and vacation packages, hybrid work from home opportunities, and paid parental leave. We also encourage care for the world around us through our unique CTI Cares program.
Make a Lasting Impact - We focus on moving medicine forward by working on treatments for chronically and critically-ill patients, who depend on us to bring life-changing therapies to market.
Important Note
In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.
Please Note
We will never ask for your bank account information at any point during the recruitment process