{"id":1030442,"url":"https://alion.io/job/cube-reception-executive-assistant","title":"Reception & Executive Assistant","company":{"id":5119,"name":"Cube","domain":"cube.dev","url":"https://alion.io/company/cube","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":52000,"period":"year","method":"role_country_seniority_unknown","sample_n":133},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-18T12:32:49Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-28T04:13:42Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"CUBE are a global RegTech business defining and implementing the gold standard of regulatory intelligence for the financial services industry. We deliver our services through intuitive SaaS solutions, powered by AI, to simplify the complex and everchanging world of compliance for our clients.\nWhy us?\nCUBE is a globally recognized brand at the forefront of Regulatory Technology. Our industry-leading SaaS solutions are trusted by the world’s top financial institutions globally.\nIn 2024, we achieved over 50% growth, both organically and through two strategic acquisitions. We’re a fast-paced, high-performing team that thrives on pushing boundaries-continuously evolving our products, services, and operations. At CUBE, we don’t just keep up we stay ahead.\nWe believe our future is built by bold, ambitious individuals who are driven to make a real difference. Our “make it happen” culture empowers you to take ownership of your career and accelerate your personal and professional development from day one.\nWith over 700 CUBERs across 19 countries spanning EMEA, the Americas, and APAC, we operate as one team with a shared mission to transform regulatory compliance. Diversity, collaboration, and purpose are the heartbeat of our success.\nWe were among the first to harness the power of AI in regulatory intelligence, and we continue to lead with our cutting-edge technology. At CUBE, You will work alongside some of the brightest minds in AI research and engineering in developing impactful solutions that are reshaping the world of regulatory compliance.\nThis is a front-of-house role with a genuine pathway into executive support. At its core, you will be responsible for delivering a consistently professional, welcoming experience at our London office - acting as the first point of contact for visitors, clients and the wider team.\nAlongside this, you will take on a growing set of Executive Assistant duties supporting our C-Suite, giving you real exposure to senior leadership and the foundation to develop into a full EA role over time.\nResponsibilities\nFront of House & Office Operations\nServe as the first point of contact for visitors, clients and guests - delivering a warm, professional and polished front-of-house experience.\n\nManage the reception desk, including answering and directing calls, handling deliveries and maintaining visitor logs.\n\nOversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.\n\nMaintain office supplies, equipment and vendor relationships, ensuring the office is well-stocked and operational at all times.\n\nSupport the onboarding of new joiners, including desk setup coordination and office orientation.\n\nAssist in facilitating internal events as directed by the Events and Communications lead.\n\nEnsure front-of-house and communal areas are consistently presentable and reflect our standards.\n\nUphold confidentiality and data protection standards across all visitor and administrative processes.\n\nExecutive Assistant Support\nAssist with diary and calendar management for C-Suite executives, helping to keep priorities straight and schedules on track.\n\nCoordinate meetings and appointments end to end, including preparation of agendas, briefing materials and follow-up action tracking.\n\nDraft and review executive correspondence, presentations and documentation to a high standard.\n\nArrange domestic and international travel - including flights, accommodation, ground transport and detailed itineraries.\n\nSupport expense management and invoice processing in line with company policy.\n\nAssist with the coordination of leadership team meetings, including logistics, papers and action tracking.\n\nHandle confidential business matters and ad hoc projects with discretion and sound judgement.\n\nRequirements\nExperience in a busy, professional reception or front-of-house role, ideally within a corporate, financial services or technology environment.\n\nA polished, confident front-of-house presence - comfortable as the face of the business for senior visitors and clients.\n\nSome exposure to EA or executive admin duties, whether formal or informal - diary management, travel booking, correspondence or meeting coordination.\n\nExceptional written and verbal communication skills.\n\nStrong organisational skills and meticulous attention to detail.\n\nProficient in Microsoft 365 (Outlook, Teams, Word, Excel) and confident picking up new tools and platforms quickly.\n\nCalm and composed when managing competing demands, with a proactive and self-sufficient mindset.\n\nHigh degree of discretion and professionalism when handling confidential matters.\n\nComfortable in a fast-paced, growth-stage company where priorities can shift.\n\nExperience with visitor management systems or booking tools is advantageous.\n\nInterested?\nIf you are passionate about leveraging technology to transform regulatory compliance and meet the qualifications outlined above, we invite you to apply. Please submit your resume detailing your relevant experience and interest in CUBE.\nCUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.","description_format":"text","description_chars":5156,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Embedded & Customer-Facing Analytics","Data Transformation & Orchestration"],"lifecycle":[{"event":"open","at":"2026-09-18T13:44:57Z"}],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.746,"p_room":1,"age_days":9,"expected_fill_days":30,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/cube-reception-executive-assistant","json_url":"https://alion.io/job/cube-reception-executive-assistant.json","meta":{"generated_at":"2026-09-28T06:33:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4595,"day_limit":5000,"remaining_today":405,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}