{"id":3281917,"url":"https://alion.io/job/culliganmiddleeast-executive-assistant","title":"Executive Assistant","company":{"id":93511,"name":"Culliganmiddleeast","domain":"culliganmiddleeast.com","url":"https://alion.io/company/culliganmiddleeast","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wolverhampton, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":55000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T16:48:22Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-04T12:33:40Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly.\nYou'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.\nKey Responsibilities\nProvide high-quality Executive Assistant support to the UK & Ireland Leadership Team.\nManage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics.\nBook and coordinate UK and international travel, accommodation, and off-site events.\nProcess and reconcile monthly expenses and corporate credit card submissions.\nRaise purchase orders and manage associated approval processes.\nCoordinate uniform requests and track orders through to delivery.\nSupport the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events.\nArrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits.\nAct as a key point of contact for leadership administration and stakeholder coordination.\nSupport site visits and field-based activities, ensuring all arrangements are organised and communicated effectively.\nMaintain confidentiality and professionalism when handling sensitive business information.\nContribute to the smooth running of the Head Office and ensure a positive visitor experience.\nRequirements\nMust have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders.\nProven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment.\nExperience organising travel, accommodation, meetings, events, and wider business activities.\nStrong administrative experience, including processing expenses, purchase orders, and maintaining accurate records.\nComfortable working with senior leaders and building effective relationships across all levels of the organisation.\nExperience handling confidential and sensitive information with discretion and professionalism.\nHighly organised with exceptional attention to detail and the ability to manage competing deadlines.\nProactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders.\nExcellent verbal and written communication skills.\nProfessional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks.\nBenefits\n23 Days Holiday + Bank Holidays \nCompany Pension Scheme \nCompany Sick pay (after qualifying period)\nCycle to Work Scheme Available \nEmployee Reward & Discount Platform \n24/7 access to Employee Assistance Program through Health Assured \nAccess to on-going learning and development via our online learning platforms\nOnsite parking available \nLife Assurance 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