{"id":1362952,"url":"https://alion.io/job/cumming-group-project-administrative-assistant-project-coordinator","title":"Project Administrative Assistant / Project Coordinator","company":{"id":2804372,"name":"Cumming Group","domain":"cumming-group.com","url":"https://alion.io/company/cumming-group","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":22,"ghost_share":0,"stale_share":0.773,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":89000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-11-01T16:33:40Z","board_verified":false,"closed_at":"2026-11-01T16:33:40Z","days_open":45,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":45},"description":"At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, and the largest pure-play advisory in North America. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!\nThis position is with Seneca Group, a Cumming Group affiliate, who delivers top-tier real estate advisory and development management services on projects ranging from 10,000 to over 1 million square feet across corporate office, education, luxury residential, civic and cultural, healthcare, and life sciences across North America and select EMEA and APAC markets. \nAs part of Seneca Group’s continued growth, we are seeking a Project Administrative Assistant / Project Coordinator. This position with be based in our Seattle, WA office with opportunity to support other markets if interested. This role will play a key part in providing superior client service, delivering exceptional projects, and supporting the continued growth of the firm.\nIf you’re looking to join a team of exceptional people working with recognized clients on high-profile, complex projects - and make a real impact - we’d love to meet you.\nOverview:\nThe Project Administrative Assistant provides essential administrative and operational support to project teams and office leadership, helping ensure projects are delivered efficiently and accurately. This role supports multiple projects simultaneously through coordination of contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation.\nWorking closely with project managers, vendors, and internal stakeholders, the Project Assistant helps maintain organized project records, supports financial and contract processes, and facilitates effective communication and coordination across teams. The position also contributes to day-to-day office operations through calendar management, travel coordination, event registrations, and other necessary support.\nThe successful candidate is a team-oriented project support professional that is proactive, detail-oriented professional with strong organizational and communication skills, the ability to manage multiple priorities, and a commitment to providing exceptional support in a collaborative, client-service-focused environment.\nEssential Duties & Responsibilities:\nProject Support:\nSimultaneously support multiple internal project teams in project administrative tasks delivering high-quality consistent results.\n\nReview and process invoices, purchase orders, and other project financial documents, ensuring accurate information is provided and prompt submittal.\n\nProcess and support project and vendor contracts:\nPeer review draft contracts for compliance with standards / best practices / policies.\n\nContract submittal and approval tracking.\n\nTrack and maintain record files.\n\nTrack and update excel-based project cost reports with purchase orders and invoices.\n\nManage monthly project vendor accruals and perform other light accounting tasks.\n\nSupport calendar coordination and meeting scheduling for both internal and external project stakeholders.\n\nSupport management of project data and files.\n\nCreate meeting agendas, minutes.\n\nProvide miscellaneous administrative support to internal project teams as needed.\n\nOffice Support:\nCoordinate internal staff schedules and calendars and other light executive assistant tasks.\n\nOrganize and support internal operating committees.\n\nOther operational support as assigned.\n\nOn-site “light IT” support for: computers, email, MS Teams, conference room A/V, device replacement, general troubleshooting and triage for outside IT support resources.\n\nMake team travel arrangements, event/seminar registrations.\n\nQualifications:\nMinimum of 3 years of experience in project coordination or project administration, or a related field.\n\nProfessional demeanor.\n\nExcellent organizational, time management, and multitasking abilities.\n\nHigh initiative, attention to detail, follow through, and commitment to maintaining high-quality work.\n\nStrong written and verbal communication skills with a professional and client-focused approach.\n\nAbility to prioritize work, initiate projects, solve problems, seek assistance, and meet deadlines.\n\nAbility to work independently while effectively collaborating with cross-functional teams.\n\nProficiency with office technology, particularly Microsoft Office (Excel, Word, PowerPoint, Outlook and Teams).\n\nFamiliarity with Bluebeam and/or Adobe Acrobat, and SharePoint also desired.\n\nFamiliarity with database tools and systems a plus.\n\nFamiliarity with contract management and project management platforms a plus.\n\nCollege degree is preferred.\n\nCumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.\nAll other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.\nThe salary range for this full-time role is $28.75-$36.41 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.In addition to base salary, Cumming Group offers a comprehensive benefits package including:\nMedical\nDental Insurance\nVision Insurance\n401(k)\n401(k) Matching\nPaid Time Off\nPaid Holidays\nShort and long-term disability\nEmployee Assistance Program","description_format":"text","description_chars":7054,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-28T00:36:07Z"},{"event":"close","at":"2026-11-01T16:33:40Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/cumming-group-project-administrative-assistant-project-coordinator","json_url":"https://alion.io/job/cumming-group-project-administrative-assistant-project-coordinator.json","meta":{"generated_at":"2026-11-03T02:30:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3247,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2804372},"rest":"https://alion.io/mcp/rest/get_company?id=2804372"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcumming-group-project-administrative-assistant-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcumming-group-project-administrative-assistant-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcumming-group-project-administrative-assistant-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cumming-group-project-administrative-assistant-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcumming-group-project-administrative-assistant-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1362952}},{"tool":"search_jobs","arguments":{"company":"cumming-group.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1362952},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}