Procurement Coordinator

Job Summary:

Under indirect supervision, updates Procurement systems and co-ordinates approval and control of Procurement activities. Provides support to sourcing and finance teams globally.

Key Responsibilities:

Proactively contacts suppliers to maintain pertinent data, obtain needed documentation, and enable suppliers in procurement systems.

Document closure and complete recording activities for various contracts and other supplier documentation.

Prepare documentation for sourcing events.

Support work delivering results in meeting cost, quality, delivery, and inventory goals.

Support supplier quality activities with supplier quality improvement engineers, suppliers, and category teams.

Liaison between procurement teams and other functions.

Participating in health safety and environmental awareness and improvement activities and daily tasks.

Perform any other tasks assigned.

Participate in Project teams, when necessary, to ensure effective implementation of change.

Communicate with the supplier and work with supplier to manage project deliverables within agreed timelines.

Use common process tools and business systems to provide repeatable analytics and reporting.

Ensure data integrity of all procurement information as it is created.

Competencies:

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Being resilient - Rebounding from setbacks and adversity when facing difficult situations.

Builds networks - Effectively building formal and informal relationship networks inside and outside the organization.

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Procurement Ethics - Avoids supplier engagement that may compromise supplier sourcing, selection, and management processes and seeks counsel to ensure compliance.

Procurement Policies, Procedures, Tools - Understands all of the relevant Procurement policies and procedures and complies with them in daily work; Masters all tools required to conduct procurement work. Knows how to access documents in the appropriate Document Management System (DMS) and/or who to ask if clarification or expansion of the information contained in each document is needed.

Procurement Systems - Recognizes linkage to multiple systems such as purchasing order, payment, engineering release, and quality systems; troubleshoots and corrects issues resulting from data issues; writes ad-hoc reports using tools within each application; identifies and documents work flows and system testing; actively participates in implementation process of new purchasing systems including requirements gathering, design, communication, and training.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. College or equivalent degree preferred.

Written communication skills in English, preferred.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Requires some work experience and intermediate level knowledge obtained through training or on-the-job experience.

Experience using Microsoft office including Excel, PowerPoint, and Word required.

Prior Supply Chain systems experience preferred.

• Shift Timing: 5:00 PM to 2:00 AM IST
• Technical Skills: Power BI, Power Apps, and Power Automate
• Communication: Good verbal and written communication skills