{"id":2629582,"url":"https://alion.io/job/curtis-contracting-project-administrative-assistant18-28hr","title":"Project Administrative Assistant$18-$28hr","company":{"id":4423146,"name":"· Curtis Contracting","domain":"curtiscontracting.net","url":"https://alion.io/company/curtiscontracting","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":{"grade":"D","score":42,"open_postings":38,"ghost_share":0.974,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":152},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2026-03-17T13:57:38Z","employer_posted_date":"2026-08-13","last_verified_at":"2026-11-02T05:34:35Z","board_verified":true,"closed_at":null,"days_open":229,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":229},"description":"Job Description: Project Administrative Assistant\nThe Project Administrative Assistant provides essential administrative and clerical support to project managers, superintendents, and other team members involved in highway construction projects. This role is responsible for maintaining project documentation, ensuring contract compliance, generating and managing subcontracts and purchase orders, and assisting in generating monthly progress billings. The successful candidate will help to streamline project operations, ensuring accuracy, efficiency, and adherence to industry standards.\nKey Responsibilities:\nDocumentation and Compliance: Maintain and organize project records, including tracking submittals, lien waivers, contract compliance documents, and daily production quantities. Ensure all files are current, accurate, and easily accessible.\nInvoice Management:Enter and review project-related invoices to ensure they align with budgetary guidelines.\n\nSubcontract and Purchase Order Administration:Collaborate with project managers and team members to create, submit, and manage subcontracts and purchase orders. Track and manage the timely receipt of lien waivers to ensure compliance with contractual requirements. Issue vendor payments once requirements have been met.\n\nProduction Tracking and Project Billing:Assist in tracking project quantities related to daily production and verifying accuracy. Generate and submit monthly progress billings along with tracking payments.\n\nGeneral Administrative Support:Provide general clerical support, including data entry, file maintenance, answering phones, and other tasks to assist with the smooth operation of the project team.\n\nQualifications:\nHigh school diploma or equivalent; Associates degree or relevant administrative certification is a plus.\n3-5+ years of accounting experience, preferably within the construction industry.\nProficiency required in the use of Microsoft Windows applications: Word, Excel and Outlook.\nStrong organizational skills with attention to detail and accuracy.\nAbility to prioritize multiple assignments and meet deadlines in a fast-paced environment.\nStrong communication skills, both written and verbal.\nCurtis Contracting, Inc. (CCI) is a Class “A” contractor prequalified with VDOT and has been in business since 1985. The company is organized into multiple divisions, including Civil, Heavy Highway, Road & Bridge Maintenance, and Federal.\nCurtis Contracting, Inc. was founded on the principles of ethics, partnering, quality, integrity, safety, and environmental stewardship. These values continue to guide our leadership team and daily operations. We hope you will consider joining our team.\nCurtis Contracting, Inc. is an equal opportunity employer, including individuals with disabilities and veterans.","description_format":"text","description_chars":2801,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T15:44:25Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.13,"p_room":0.28,"age_days":229,"expected_fill_days":34,"reasons":["conf:0","stale_co","ghost","win:tail","crowd:"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/curtis-contracting-project-administrative-assistant18-28hr","json_url":"https://alion.io/job/curtis-contracting-project-administrative-assistant18-28hr.json","meta":{"generated_at":"2026-11-02T08:13:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11457,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4423146},"rest":"https://alion.io/mcp/rest/get_company?id=4423146"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcurtis-contracting-project-administrative-assistant18-28hr"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcurtis-contracting-project-administrative-assistant18-28hr"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcurtis-contracting-project-administrative-assistant18-28hr"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/curtis-contracting-project-administrative-assistant18-28hr\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcurtis-contracting-project-administrative-assistant18-28hr"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2629582}},{"tool":"search_jobs","arguments":{"company":"curtiscontracting.net","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2629582},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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