{"id":3732218,"url":"https://alion.io/job/cushman-wakefield-facility-coordinator-6","title":"Facility Coordinator","company":{"id":448742,"name":"Cushman & Wakefield","domain":"cushmanwakefield.com","url":"https://alion.io/company/cushmanwakefield-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":125,"ghost_share":0,"stale_share":0.872,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Braintree, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T00:00:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-08T15:42:32Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Title\nFacility CoordinatorJob Description Summary\nThe Facilities Coordinator is responsible for coordinating the day-to-day maintenance, operational readiness, and overall appearance of the academy’s campus. This position supports the efficient operation of academic buildings, administrative offices, athletic facilities, common areas, and outdoor spaces to ensure a safe, clean, functional, and welcoming environment for students, faculty, staff, families, and visitors.Working closely with the Director of Facilities, school administration, maintenance personnel, custodial teams, and outside vendors, the Facilities Coordinator helps manage work orders, preventive maintenance schedules, campus inspections, special events, and ongoing facility improvement projects.\nJob Description\nThe ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a dynamic school environment where priorities can change quickly.\nEssential Duties & Responsibilities\n1. Daily Facilities Operations\nCoordinate daily facilities activities to ensure buildings, classrooms, offices, restrooms, athletic spaces, and common areas are maintained in a safe and operational condition.\nConduct routine campus inspections to identify maintenance needs, safety concerns, cleanliness issues, and opportunities for improvement.\nMonitor facility conditions and coordinate timely responses to maintenance requests, building deficiencies, and operational issues.\nAssist with maintaining appropriate indoor temperatures, lighting, plumbing, and other basic building systems.\nEnsure facility-related issues are communicated promptly to the appropriate personnel and escalated when necessary.\nSupport campus opening and closing procedures, including building access, room readiness, and operational checks as assigned.\n2. Work Order & Preventive Maintenance Coordination\nReceive, prioritize, assign, and track maintenance requests and work orders through the academy’s designated work order management system.\nCoordinate preventive maintenance schedules for building systems, equipment, and campus infrastructure.\nFollow up with maintenance staff and vendors to ensure work is completed accurately and within established timelines.\nMaintain accurate records of completed work, outstanding requests, equipment service, and recurring facility issues.\nIdentify recurring maintenance concerns and communicate recommendations to the Director of Facilities.\nAssist with tracking equipment inventories, warranties, service agreements, inspections, and maintenance documentation.\n3. Campus Events & School Activities\nCoordinate facilities preparation and logistical support for school events, including athletic competitions, performances, meetings, open houses, admissions events, and school celebrations.\nWork with school administrators, faculty, coaches, and event coordinators to confirm room layouts, furniture requirements, equipment needs, and event schedules.\nCoordinate setup, breakdown, and restoration of spaces following events.\nEnsure event spaces are clean, safe, properly equipped, and ready for use according to established timelines.\nCommunicate schedule changes and special requirements to custodial, maintenance, and other operational teams.\nProvide support during high-profile campus events and other activities requiring additional facilities coordination.\n4. Vendor & Contractor Management\nCoordinate vendor visits, contractor access, scheduled maintenance, and service appointments.\nConfirm that vendors understand the scope of work, site requirements, access procedures, and applicable campus safety protocols.\nMonitor work progress and verify that completed work meets expectations.\nMaintain vendor service records, work documentation, and follow-up items.\nAssist with obtaining quotes, tracking expenses, and coordinating small repairs and facility improvement projects.\nCommunicate vendor performance concerns or project delays to the Director of Facilities.\n5. Safety, Security & Compliance\nHelp maintain a safe campus environment by identifying hazards, reporting deficiencies, and coordinating corrective actions.\nSupport routine safety inspections, fire and life safety inspections, emergency equipment checks, and other required facility reviews.\nMaintain organized records of inspections, service reports, and corrective actions.\nAssist with emergency preparedness and response activities, including weather-related events, water intrusion, power outages, and other facility emergencies.\nSupport snow and ice removal coordination, storm preparation, and monitoring of campus walkways, parking lots, entrances, and other high-traffic areas.\nFollow established procedures related to building access, contractor check-in, student safety, confidentiality, and emergency response.\nImmediately escalate significant safety concerns, building system failures, and emergencies to the appropriate leadership.\n6. Administrative & Budget Support\nMaintain accurate facilities documentation, work order records, schedules, inventories, and operational logs.\nAssist with monitoring supply levels and coordinating the ordering of maintenance materials and operational supplies.\nTrack routine facility expenses, vendor invoices, and project costs as assigned.\nSupport the development and maintenance of preventive maintenance calendars, project schedules, and operational checklists.\nHelp identify opportunities to improve efficiency, reduce unnecessary expenses, and extend the useful life of campus assets.\nPrepare routine updates regarding work order status, outstanding issues, upcoming projects, and facility priorities.\n7. Teamwork & Customer Service\nEstablish positive working relationships with faculty, staff, administrators, students, families, and service providers.\nRespond to facility requests in a professional, timely, and service-oriented manner.\nCommunicate clearly regarding work schedules, disruptions, building access, and expected completion times.\nCollaborate with custodial, maintenance, grounds, security, athletics, and event personnel to maintain consistent campus standards.\nDemonstrate flexibility and sound judgment when responding to competing priorities in a school environment.\nMaintain discretion and professionalism when working around students and confidential school activities.\nQualifications & Experience\nHigh school diploma or equivalent required; associate degree, technical training, or relevant facilities-related education preferred.\nTwo or more years of experience in facilities coordination, building operations, maintenance administration, property management, or a related field preferred.\nBasic knowledge of building systems, including HVAC, plumbing, electrical systems, lighting, and general building maintenance.\nExperience coordinating work orders, preventive maintenance, contractors, vendors, or facility projects.\nStrong organizational skills with the ability to manage multiple priorities and meet deadlines.\nExcellent written and verbal communication skills.\nProficiency with Microsoft Office applications, including Outlook, Excel, and Word.\nExperience using a computerized maintenance management system (CMMS) or work order platform preferred.\nAbility to work independently while collaborating effectively with a diverse team.\nAbility to respond to after-hours emergencies and support special events as required.\nMust meet applicable school employment, background screening, and student-safety requirements.\nPreferred Skills & Competencies\nStrong attention to detail and follow-through.\nProactive problem-solving and sound decision-making.\nEffective time management and prioritization.\nCustomer service and relationship-building skills.\nBasic project coordination and documentation skills.\nAbility to read and follow work orders, maintenance reports, equipment documentation, and building plans.\nAbility to remain calm and organized during urgent facility situations.\nCommitment to maintaining a safe, professional, and welcoming educational environment.\nPhysical Requirements\nAbility to walk throughout a multi-building campus and inspect indoor and outdoor areas.\nAbility to climb stairs and access routine building inspection areas as needed.\nAbility to occasionally lift or move materials and equipment within the physical requirements of the position.\nAbility to work outdoors in varying weather conditions when coordinating campus operations.\nCushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.\nThe compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.\nThe company will not pay less than minimum wage for this role.\nThe compensation for the position is: $30.60 - $36.00\nC&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.\nIn compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.\nINCO: “C&W Services”","description_format":"text","description_chars":10039,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial Real Estate","Property Management","Real Estate Brokerage","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-04T08:44:28Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 8","filings_12m":8,"filings_prev_12m":12,"green_card_filings_12m":0,"median_offered_wage_usd":136875,"route":null,"cap_exempt":false,"checked_at":"2026-11-08T10:45:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.686,"p_room":1,"age_days":5,"expected_fill_days":16,"reasons":["conf:6","stale_co","wave","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/cushman-wakefield-facility-coordinator-6","json_url":"https://alion.io/job/cushman-wakefield-facility-coordinator-6.json","meta":{"generated_at":"2026-11-08T15:54:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33576,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":448742},"rest":"https://alion.io/mcp/rest/get_company?id=448742"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcushman-wakefield-facility-coordinator-6"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcushman-wakefield-facility-coordinator-6"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcushman-wakefield-facility-coordinator-6"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cushman-wakefield-facility-coordinator-6\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcushman-wakefield-facility-coordinator-6"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3732218}},{"tool":"search_jobs","arguments":{"company":"cushmanwakefield.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3732218},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}