{"id":3151763,"url":"https://alion.io/job/cushman-wakefield-finance-administration-coordinator","title":"Finance & Administration Coordinator","company":{"id":448742,"name":"Cushman & Wakefield","domain":"cushmanwakefield.com","url":"https://alion.io/company/cushmanwakefield-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":115,"ghost_share":0,"stale_share":0.922,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kulai, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6000,"max_usd":16000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":3830},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-23T12:45:36Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-06T11:11:38Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Job Title\nFinance & Administration CoordinatorJob Description Summary\nWe are looking for a detail-oriented Finance & Admin coordinator professional to support finance, procurement, invoicing, reporting, and administrative coordination across data center maintenance operations. This role is responsible for helping ensure financial and administrative processes are accurate, timely, compliant, and well documented, while supporting client SLA, KPI, and operational governance requirements.Job Description\nAbout the Role:\nSupport delivery of Maintenance Services through accurate finance, procurement, administrative, and reporting support aligned to client SLA and KPI requirements.\nProvide parts purchasing and invoice support for maintenance-related activities, including purchase request tracking, supplier documentation, invoice checks, and approval follow-up.\nCoordinate with site leadership, Plant Supervisors, Office Engineers, Plant Operators, and third-party vendors to support maintenance scheduling, vendor attendance, service documentation, and administrative close-out of work activities.\nAssist with reports covering services performed, maintenance activities completed, vendor activity, open actions, procurement status, invoice matters, and other service-related updates required by the client or account leadership.\nMaintain accurate records for work orders, purchase orders, invoices, vendor documents, maintenance reports, inspection records, and other site documentation within designated systems and shared repositories.\nSupport CMMS and reporting activities by updating administrative fields, tracking work order status, collating completed work evidence, and ensuring records are complete and available for review.\nMonitor and track maintenance-related spend, invoice status, procurement requests, vendor submissions, and supporting documentation, escalating delays, discrepancies, or exceptions as needed.\nAssist with data collation for maintenance analysis, benchmarking, workload tracking, PM compliance, SLA/KPI reporting, and governance meetings.\nSupport the development and maintenance of administrative procedures for work requests, reporting, notifications, workload tracking, document control, purchasing, invoicing, and vendor coordination.\nEnsure finance, procurement, administrative, and reporting activities comply with client policies, Cushman & Wakefield procedures, safety requirements, document retention standards, and applicable regulations.\nProvide clear and timely communication to the Project Lead, site team, vendors, and client representatives on procurement status, invoice issues, reporting deadlines, documentation gaps, risks, and required follow-up actions.\nAbout You:\n2+ years of relevant experience in finance administration, procurement support, facilities administration, contract administration, or operational reporting.\nExperience supporting purchase orders, invoices, vendor coordination, maintenance reporting, or administrative governance in a data center, facilities management, engineering, or mission-critical environment is preferred.\nStrong finance administration, procurement support, invoice tracking, and document control skills.\nGood understanding of facilities maintenance administration, vendor coordination, purchase-to-pay processes, and operational reporting requirements.\nStrong organizational, follow-up, and workload tracking skills, with the ability to manage multiple priorities and deadlines.\nGood communication and stakeholder coordination skills across account leadership, site operations teams, client representatives, suppliers, and vendors.\nProficiency inMicrosoft Office, especiallyExcel and reporting templates.\nFamiliarity withCMMS, procurement platforms, invoice systems, BI or reporting dashboards, and document control processes is advantageous.\nStrong attention to detail, data accuracy, confidentiality, compliance awareness, and adherence to client and Cushman & Wakefield procedures.\nRelevant diploma, certificate, or degree in Finance, Accounting, Business Administration, Facilities Management, or a related discipline.\nIndustry-recognized professional training or qualifications in finance administration, procurement, facilities management, or the data center industry would be an advantage.\nINCO: “Cushman & Wakefield”","description_format":"text","description_chars":4320,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial Real Estate","Property Management","Real Estate Brokerage","Facilities 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