{"id":2407894,"url":"https://alion.io/job/cushmanwakefield-office-services-coordinator","title":"Office Services Coordinator","company":{"id":448742,"name":"Cushman & Wakefield","domain":"cushmanwakefield.com","url":"https://alion.io/company/cushmanwakefield-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":46750,"max":55000,"currency":"CAD","period":"year","gross":null,"usd_annual":38535},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T00:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-13T11:18:53Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Title\nOffice Services CoordinatorJob Description Summary\nThe Office Services Coordinator is responsible for delivering administrative, operational, and workplace services support to ensure the efficient day-to-day operation of the Vancouver and Victoria offices. This role serves as a key point of coordination for employees, brokers, vendors, and building management, managing office services, facilities support, onboarding activities, vendor relationships, event coordination, logistics, and financial administration. The position contributes to a productive, professional, and well-managed workplace environment while supporting business operations and employee experience.Job Description\nManage day-to-day office functions to ensure the workplace is organized, tidy and welcoming for employees and visitors. \nOversee procurement and inventory for office and kitchen supplies, including printing materials, coffee supplies, and presentation items.\nCoordinate catering and arrange food setup.\nAssist in the planning and support office events, from initial coordination and scheduling through final payments and follow-up. \nManage the main office phone line, monitor voicemails, respond to call-back requests and direct calls to the appropriate team members. \nSupport new hire onboarding by arranging email distribution lists, building access, headshots, office nameplates etc. \nCoordinate courier and shipping requests, including local deliveries and domestic or international shipments. \nCommunicate with building management regarding office issues, service requests, and general operational updates. \nAdminister accounts payable for the Vancouver and Victoria offices using Workday, ensuring invoices are processed on time. \nTrack and monitor marketing budgets using Engage, including expenses for signage, photography, and mail distribution, ensuring costs stay within approved limits. \nCoordinate property signage, from request submission and proof review to installation and completion confirmation. \nSupport brokers with vendor coordination and required documentation, including reminders related to licensing and compliance. \nProvide general administrative and operational support as needed to keep the office running smoothly. \nProvide administrative support to senior leadership\nQualifications\n\nHigh School Diploma or GED equivalent\n1-3 years’ experience required.\nPrevious office experience preferred\nStrong communication and customer service skills\nExcellent organization and attention to detail\nAbility to manage multiple priorities and meet deadlines\nProficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)\nAbility to work independently and collaboratively\nExperience handling confidential information with discretion\nStrong problem-solving and time-management skills\nAdaptable and quick to learn new systems and processes\nThe compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.\nThe company will not pay less than minimum wage for this role.\nThe compensation for the position is: $ 46,750.00 - $55,000.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to . Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à . Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”","description_format":"text","description_chars":4260,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial Real Estate","Real Estate Brokerage"],"lifecycle":[{"event":"open","at":"2026-10-13T01:18:56Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.85,"p_room":1,"age_days":5,"expected_fill_days":17,"reasons":["conf:2","win:early","comp:junior,brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":38535,"is_top_pay":false},"html_url":"https://alion.io/job/cushmanwakefield-office-services-coordinator","json_url":"https://alion.io/job/cushmanwakefield-office-services-coordinator.json","meta":{"generated_at":"2026-10-13T15:21:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23437,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":448742},"rest":"https://alion.io/mcp/rest/get_company?id=448742"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcushmanwakefield-office-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcushmanwakefield-office-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcushmanwakefield-office-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cushmanwakefield-office-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcushmanwakefield-office-services-coordinator"}]}