{"id":2619449,"url":"https://alion.io/job/cyberhawk-proposals-coordinator","title":"Proposals Coordinator","company":{"id":176555,"name":"Cyberhawk","domain":"thecyberhawk.com","url":"https://alion.io/company/cyberhawk","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edinburgh, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":49000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-08-05T00:00:00Z","employer_posted_date":"2026-08-05","last_verified_at":"2026-10-31T05:11:03Z","board_verified":true,"closed_at":null,"days_open":87,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":87},"description":"About us:\nCyberhawk is a fast-growing, successful technology company with big ambitions. We are the industry leaders in drone-based visual inspection and survey solutions for energy infrastructure and major capital projects clients. Our cloud-based enterprise software iHawk is a visual-data solution that harnesses drone and other visual data to allow large scale sites and assets to be managed and maintained easily. Ultimately, we help make asset & project management be safer, easier and greener thus keeping people out of danger and significantly reducing the carbon footprint of the energy and capital projects sectors.\nOur people are the secret to our success. We thrive because of our team’s incredible talent and outstanding service. Join us on this exciting journey as we revolutionize the tech landscape.\nOur values and what it is like to work here: \nAt Cyberhawk we believe in a policy of ‘No Drama’. There is enough complexity in the world of business and we strive to work collaboratively in the spirit of intent-based leadership. We give our people the safety to try new things, to take risks, and to suggest ways of working better. We want our work to be meaningful and fun so that people enjoy what they do.\nEvery employee at Cyberhawk is expected to demonstrate and foster the 5 core values, along with the overarching value of ‘Nae Drama’, that encourage a positive culture within Cyberhawk:\nOne Team\nOpen and Humble\nHungry to Grow\nShow up and Have Fun\nOwn it And Solve It\nAbout the role: \nSitting in the Commercial Operations department, the Proposals Coordinator will primarily coordinate and produce proposal documentation and support Commercial Operations Managers. Responsibilities include coordinating end to end administrative proposal process, managing document governance / sign off processes, managing supplier registrations and portal compliance, proactively identifying tender opportunities via online databases and qualifying for review of internal stakeholders, introduction and implementation of all necessary document version control procedures and processes.\nThis role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines. You will be acting as the central point of contact on assigned proposals, leading and guiding the work of internal stakeholders in the Commercial and Sales teams.\nResponsibilities: \nProduction and delivery of compliant, professionally produced, customer specific proposals within customer defined timeframes. \nEnsure proposal documents follow corporate branding guidelines, standard formatting and quality standards. \nCoordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutions, marketing, product, finance, commercial, legal and project delivery. \nContribute to pricing and cost analysis process for proposals. \nChampion collaboration tools, ensuring document management and version control best practices. \nProvide advice on flow, language and grammar to content owners. \nConsolidate sections and/or documents developed by other team members into the required tender format. \nCurating and maintaining a well organised library of reusable responses, templates, processes, and customer related documentation. \nIntroducing and implementing all necessary document version control procedures and processes. \nSourcing, coordination, analysis, and production of proposal documents for tender opportunities. \nParticipation in project kick-off and debrief meetings, as well as assist with the preparation of detailed project plans and schedules for all phases of the tender development project. \nReporting on success/failure ratios, go/no-go decisions and collate feedback. \nContributing to lessons learnt and continual improvement of the service. \nIdentify new business opportunities available across the marketplace by proactively identifying tender opportunities via online databases and qualifying for review of internal stakeholders \nUpdate CRM systems with deal status to maintain pipeline of opportunity, deal value and outcome \nSkills, Experience & Qualifications:\nPrevious experience in a similar role is desirable, as is strong project management experience, document design experience, and an ability to build strong working relationships with colleagues at all levels of seniority. Attention to detail and proactivity are also key to success in this role.\nAdvanced level MS Office skills (particularly Word and Excel). \nProfessional understanding of document templates, macros, and styles. \nPrevious experience of working within a proposals environment \nExperience of providing first class administrative support to a busy function in a fast-paced environment. \nDemonstrable outstanding literacy skills including exemplary grammar and spelling. \nOrganised approach towards work. \nAbility to gather information from multiple sources and quickly analyse and interpret data and content. \nExcellent standard of numeracy. \nExcellent written and verbal communication skills. \nExcellent multi-tasking and time management skills. \nExemplary attention to detail. \nOrganised with ability to maintain comprehensive and well organised records. \nAbility to proof and critically analyse written responses, working with the Proposals team to improve and enhance responses. \nAdditional Details:\nEligibility to live and work in the UK with high fluency in English.\nPassport\nBe able to access the Cyberhawk Ratho office on a weekly basis.\nThe successful candidate will be required to complete right to work checks, employment checks and back ground checks during the onboarding process.\nCompany Benefits: \nCompetitive salary \nHybrid working\nDiscretionary Annual PerformanceBonus \n\n30 days annual leave (including bank holidays)\nSalary Exchange Pension scheme \nLife insurance, Digital GP & Employee Assistance Programme \nCourseCloud free access to focus on your development\nFree onsite Gym membership and discounted climbing rates\nCycle to Work scheme\nElectric Car Salary Sacrifice Scheme \nMonthly adventure draw \nPet friendly office\nEmployee Referral Scheme\nQuarterly team building activities \nCyberhawk is an equal opportunity employer that values equality, diversity, and an inclusive work 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